Chief Administrative Assistant NATO secuirity clearance

Job in 37021, Bosco Chiesanuova, Veneto, Italy

Listing for: Work Life Group NL

Full Time position
Listed on 2026-06-18

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Admin Assistant, Executive Admin/ Personal Assistant

Salary/Wage Range or Industry Benchmark: 30000 - 50000 EUR Yearly EUR 30000.00 50000.00 YEAR

Position: Chief Administrative Assistant for NATO with secuirity clearance
Location: Bosco Chiesanuova

Would you like to join the leading international intergovernmental organization?
The Chief Administrative Assistant serves as the senior administrative lead at the station, providing comprehensive support to the Station Commander and overseeing all administrative functions. This role is central to ensuring smooth operations, effective liaison with central agency departments, and the availability of essential administrative resources.
Responsibilities

Perform as Senior Assistant to the Station Commander and lead all administrative activities at the site.
Develop and propose to the commander new or improved station internal administrative processes.
Liaise, as directed, with other central administrative departments of the Agency, to include NIMSC HRPMO, SATCOM Business Unit Principal Assistant, CPO, Finance, Travel, training, etc.
Take all necessary actions to ensure that adequate administrative bedding and other domestic supplies are available.
Support all personnel in all administrative activities, namely HR, Finance, travel, training, etc.
Perform administrative and clerical duties as required, including:
Keep a registry of all incoming and outgoing correspondence.
Keep a registry of all leave periods, sick leaves.
Prepare all the required documents (TDY, transportation requests).
Carry out other duties as directed.

Essential Qualifications & Experience

At least 3 years' experience in Administration duties.
Significant experience of complete MS Office package
Must possess a driving license
Higher Secondary education and completed higher vocational training leading to a formal technical or professional certification with 4 years post related experience, or a Secondary education and completed advanced vocational training leading to a professional qualification or professional accreditation with 6 years post related experience.
Advanced English skills

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