Office & Event Manager

Location: Turbigo

Location:

Milan, Italy (with coordination across all offices)
Reporting to:
People & Culture Manager About Casavo Casavo is an Italian proptech company operating in the residential real estate market. We leverage technology to simplify and expedite the process of buying and selling real estate. We currently operate 9 offices in Italy (real estate agencies) and 5 offices in France. As the business continues to grow, we expect the number of locations to increase in the near future.

We are also currently scouting for a new office in Milan, which will serve as a key hub for our Italian operations.

We are looking for a proactive and highly organised Office Manager to join our team and take full ownership of our office operations across Italy and France, with the support of our People & Culture Manager. This is a hands‑on role that requires someone with strong coordination skills, attention to detail, and the ability to manage multiple priorities simultaneously across a growing network of locations.

The ideal candidate is a self‑starter who thrives in a fast‑paced environment, is comfortable working autonomously, and brings a structured and professional approach to every aspect of office management.

Key Responsibilities Office Operations & Coordination Coordinate day‑to‑day operational and administrative activities across all Italian office locations (currently 9 retail agencies), and French offices (5 locations)
Act as the central operational point of contact for all Italian agency locations, oversee office facilities, equipment, fixtures, and retail infrastructure across all sites, proactively addressing issues to minimise disruption to agency operations

Manage relationships with office service providers, including maintenance, cleaning, IT support, general services, utilities, and vendor payments

Coordinate between offices, departments, and business functions to ensure smooth daily operations

Support the design and implementation of internal operational procedures and office management policies

Lead the operational setup of new agency locations as the network expands, including fit‑out coordination, supplier onboarding, IT setup, and compliance checks — with immediate focus on the search and launch of the new Milan headquarters

Office Budget Management Support the P&C Manager on the office management budget across all Italian and French locations

Track and monitor office‑related expenditure, ensuring spend stays within approved budget

Participate with the P&C Manager to the monthly budget reports, highlighting variances and cost‑saving opportunities

Support the P&C Manager on the supplier contracts management and negotiation terms

Process invoices, expense notes, and reimbursements related to office operations

Support the annual office budget planning process in collaboration with Finance and the P&C Manager Corporate Insurance Management Oversee the company's corporate insurance portfolio, including office and property coverage, general liability, and any other business‑related policies

Liaise with insurance brokers and providers to ensure adequate and up‑to‑date coverage across all office locations

Monitor policy renewals, terms, and compliance requirements

Workplace Safety & Compliance Ensure compliance with Italian workplace safety regulations (D.Lgs. 81/2008): maintain the DVR, liaise with RSPP and “Medico Competente”, and organise mandatory training across all Italian offices

Ensure compliance with French workplace safety regulations (Code du Travail / SSCT): maintain the DUERP, coordinate with the “Service de Santé au Travail”, and manage safety obligations across all French offices

Maintain a unified compliance tracker covering all 14 locations, monitoring training renewals, documentation deadlines, and regulatory updates in both countries and act as the operational interface between management and external safety and compliance providers

Travel Management Plan and coordinate business travel and corporate trips for the management team, including flights, accommodation, and ground transportation

Track travel expenses and prepare quarterly reports

Manage relationships with travel providers and ensure…