Production Coordinator, Vogue Freelancer

Position: Production Coordinator, Vogue Freelancer)
Location: Voghera

The foundation of Vogue’s leadership and authority is the brand’s unique role as a cultural barometer for a global audience. Vogue places fashion in the context of culture and the world we live in — how we dress, live and socialize; what we eat, listen to and watch; who leads and inspires us. Vogue immerses itself in fashion, always leading readers to what will happen next.

Thought-provoking, relevant and always influential, Vogue defines the culture of fashion.

Job Description

Location:

Milano, MI

The Role
Condé Nast Italy is searching for a precise and inspired Production Coordinator to support the shaping and delivering of Vogue Italy’s creative output across print and digital platforms. Working along with the Executive Editor and partnering with the wider Visuals and Editorial team, this role is responsible for producing photoshoots, researching imagery, and coordinating production and logistics for all Vogue Italy projects, spanning editorial shoots, branded content, events, commercial productions, and daily editorial activities.

A strong network of agencies, photographers, stylists, creatives, studios, and production partners is essential, along with the ability to manage multiple projects, deadlines, attention to details and negotiations simultaneously. The ideal candidate is proactive, flexible, and willing to support all production needs across Vogue projects, ensuring excellence in execution at every level.

Please note that this role will collaborate with Condé Nast Italy as a freelancer using an Italian VAT Number (P. IVA).

Primary Responsibilities

Produce shoots for all Vogue Italia platforms (print and digital), liaising directly with international agencies, photographers, stylists, creatives, studios, and Vogue editors to manage assignments and logistics.

Liaise with external production companies for the planning and execution of shoots and special projects.

Manage shoots budgets efficiently and work within allocated resources.

Negotiate and secure image rights and fees for both commissioned shoots and researched imagery.

Oversee post‑production processes, coordinating image selection (low‑res and hi‑res) and final delivery.

Conduct visual research for print and digital stories using a wide range of image sources and stock agencies.

Track monthly stock image usage and process invoices in collaboration with the Visual team.

Create mood boards and pitch visual concepts and story ideas.

Coordinate with internal teams and external vendors to ensure all content meets Condé Nast and Creative standards for brand integrity and production quality.

Manage production from commissioning creative teams through delivery, ensuring projects stay on schedule and within budget.

Oversee contracts, photo fees, and usage rights in collaboration with the branded content team and CN legal department.

Maintain and manage photo and branded content production budgets, negotiating rates with external vendors to optimize costs and ensure consistency with operations teams.

Create assignments, send call sheets, and process invoices in a timely and accurate manner.

Provide daily editorial, creative and logistics support across all platforms, contributing to planning, commissioning, and final approval of projects.

Be available and proactive in supporting any editorial production‑related needs across Vogue Italy projects, including events, commercial productions and editorial team’s needs.

Primary

Skills & Qualifications

2+ years of experience in Media, Publishing or Creative productions, namely shootings and sets for photo, print and digital contents.

Strong background in visual production and art buying.

Proven experience producing photo content efficiently and managing teams on set.

A deep knowledge of key productions partners (photographers, stylists, agencies and wide‑range suppliers).

Highly organized, accurate, and detail‑oriented, with a strong logistical and operational mindset.

Excellent communication and organizational skills, with the ability to work under pressure and meet tight deadlines.

Comfortable managing multiple projects and priorities in a fast‑paced environment.

Strong negotiation skills and experience working…