Executive Office Manager

Location: Monte San Quirico

We're looking for an Executive Office Manager to join CCH Tagetik!
Location
Lucca / Milan / Barcelona / London hybrid.
Company
CCH Tagetik, a Corporate Performance Management (CPM) business within Wolters Kluwer, delivers innovative solutions for financial and operational performance management.

Position Overview
The Executive Office Manager will lead and coordinate a team of five administrative professionals while providing direct executive support to the EVP & General Manager – CCH Tagetik. This role combines operational leadership with strategic oversight, acting as a trusted advisor to the EVP & GM. The position ensures seamless management of the EVP’s agenda, drives cross‑functional initiatives, and fosters alignment across priorities, projects, and communications.

Key Responsibilities

Executive Support :

Manage the EVP & GM’s complex calendar, travel arrangements, and meeting logistics.
Prepare agendas, briefing materials, and presentations for internal and external meetings.
Handle confidential information with discretion and professionalism.

Chief of Staff Responsibilities :

Strategic Alignment:
Partner with the EVP & GM to prioritize initiatives and ensure execution against business objectives.
Project Oversight:
Drive cross‑functional projects, monitor progress, and elevate risks or delays.
Decision Support:
Provide data‑driven insights and recommendations to support executive decision‑making.
Leadership Communication:
Draft executive‑level communications, reports, and presentations for internal and external stakeholders.
Meeting Effectiveness:
Ensure leadership meetings are structured, outcomes documented, and follow‑ups tracked.

Team Leadership & Management :

Lead, mentor, and develop a team of 5 administrative professionals.
Allocate tasks, monitor performance, and foster a collaborative, high‑performing environment.

Operational Coordination :

Oversee scheduling and logistics for leadership and key stakeholders.
Ensure timely execution of administrative deliverables across departments.
Manage budgets and resources for administrative functions.

Core Competencies

Leadership & People Management:
Ability to inspire and guide a team toward excellence.
Executive Support Expertise:
Skilled in managing complex schedules and priorities.
Strategic Thinking:
Align administrative activities with organizational goals.
Project Management:
Skilled in managing multiple initiatives and ensuring timely delivery.
Communication Excellence:
Clear and professional communication across all levels.
Discretion & Integrity:
Handle sensitive information with professionalism.

Qualifications

Proven experience in administrative management and executive support for senior leaders.
Experience in strategic coordination or Chief of Staff responsibilities.
Strong organizational and time‑management skills.
Excellent written and verbal communication skills in English (Italian language skills would be highly appreciated).
Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
Ability to work in a hybrid environment and collaborate across global teams.

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