Accounts Payable Lead

Accounts Payable Lead

AIT Worldwide Logistics is a global freight forwarder that helps companies grow by expanding access to markets all over the world where they can sell and/or procure their raw materials, components and finished goods. For more than 40 years, the Chicago-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high-tech, industrial, life sciences and marine.

Backed by scalable, user-friendly technology, AIT's flexible business model customizes door-to-door deliveries via sea, air, ground and rail-on time and on budget. With expert teammates staffing more than 150 worldwide locations in Asia, Europe and North America, AIT's full-service options also include customs clearance, warehouse management and white glove services.

AIT Worldwide Logistics is an Equal Opportunity Employer - M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at  ext 5218.

In addition to your base compensation, you may be eligible for a bonus based on achievement of business and/or individual performance metrics (dependent on position). Benefits offered include Medical, Prescription, Health Savings Account, Flexible Spending Accounts, Dental, Vision, Life, AD&D, Disability, Supplemental Health, Employee Support, Paid Parental Leave, Pet Insurance, 401(k) and Tuition Reimbursement. In addition, teammates may be eligible for 10 to 20 days of vacation (depending on tenure), 2 personal days, 1 floating holiday, 5 sick days, 5 volunteer hours, and 6 company holidays (plus Veterans Day for Veterans) annually.

The Accounts Payable Lead (AP Lead) will perform daily tasks/responsibilities focused on administering, designing and ensuring compliance with accounts payable processes including:
Invoice charge verification (including applicable discounts) vs. purchase orders;
Verification that goods and services purchased have been received;
Confirmation of purchase approval;
Payment authorization and processing;
Reconciliation of accounts payable ledgers to identify improper charges, validate transactions, and ensure accurate and timely payment of amounts due and set an example to the AP team. The AP Lead will meet with the AP team on a regular basis, either as a group or individually as needed, and assist with any issues or problems that arise. The AP Lead will also determine if a Specialist will need to be involved for additional assistance.

This role will mentor less-experienced team members within the AP team.

• Ensure credit holds are actioned and resolved expediently to avoid freight disruptions
• Complete and issue voids and/or stop pays when requested through AIT's bank
• Train and lead newly hired employees. Delegate and review the work of accounts payable team
• Will be a member of Account Escalation. Assist with items that come through escalation and ensure items are being handled and help to resolve if needed
• Ensure SOP Maintenance is being completed on a monthly basis
• Maintain a small proportionate balance of audit accounts (i.e., Fed Ex). The Lead will action a small amount of vendor accounts for errors and payments
• Complete the Pay to Station (PTS) weekly process. This process is an internal process for our IC's
• Complete the monthly X batch as this will complete check batch ran at the last business day of the month for batch type X
• Complete the monthly Purge - specified report in which you will exclude certain vendors and purge the remaining vendors on the last business day of the month
• Performs other duties as assigned
• Complies with all policies and standards

Education

• High School Diploma (Required)
• Associate's Degree Finance, Accounting, Business Administration, or related discipline (Preferred)

Experience

• 5+ years experience in finance and/or accounting field (Required)

Knowledge, Skills, and Abilities

• Ability to effectively communicate in an oral and written manner with professionalism while conducting oneself according to policy. Proper grammar, spelling etc. should be reviewed prior to sending written communication. (High)
• Thorough understanding of Accounts Payable processes and policies (High)
• High attention to detail (High)
• Proficiency in Cargowise, AS400, Microsoft Office and any and all systems brought onboard for the business process (High)
• Proficient on Excel, Word, Outlook (Medium)
• Strong interpersonal skills for interacting with accountants and vendors (Medium)
  Strong analytical skills and problem solving (High)