Executive Assistant
Job in
Itasca, DuPage County, Illinois, 60143, USA
Listed on 2026-08-25
Listing for:
Robert Half
Full Time
position Listed on 2026-08-25
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Executive Assistant
Our client is looking for an experienced Executive Assistant to provide high-level support to senior leadership team. This role combines executive administration, coordination across stakeholders, and follow-through on priority initiatives in a fast-moving environment. The ideal candidate brings sound judgment, exceptional organization, and the ability to manage confidential matters with professionalism while helping leaders stay focused on strategic objectives.
This position offers a salary of $90,000-$110,000 + health, vision, dental insurance + 401K w/match + PTO and more.
Responsibilities:
- Oversee intricate executive calendars, align competing priorities, and resolve scheduling conflicts to keep leadership time focused on critical business needs.
- Arrange domestic and international travel logistics, including transportation, lodging, and itinerary management, while adapting quickly to changes.
- Prepare, review, and refine executive correspondence, presentation materials, leadership reports, and summary documents with a high level of accuracy.
- Track action items and strategic initiatives from leadership meetings, monitor progress, and help ensure key deliverables are completed on time.
- Serve as a central point of contact between executives and internal or external partners, promoting clear communication and timely follow-up.
- Manage expense submissions, support budget-related administrative tasks, and help maintain adherence to reporting and approval standards.
- Coordinate agendas, materials, and logistics for executive meetings, board sessions, quarterly leadership gatherings, and other special events.
- Safeguard confidential records and sensitive communications while maintaining organized files, documentation, and executive information flow.
- Contribute to office and administrative operations as needed and provide support on special assignments that advance leadership priorities.
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