Executive Assistant

Description

We are looking for an organized and proactive Executive Assistant to support senior leadership in Illinois. This is a contract-to-hire position for a detail-oriented individual who can keep schedules running smoothly, coordinate complex travel plans, and help executive meetings stay on track. The ideal candidate is comfortable managing shifting priorities, handling logistics with accuracy, and providing dependable administrative support in a fast-paced environment.

Responsibilities:

- Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments.

- Arrange domestic and international travel, including flights, hotels, ground transportation, and itinerary details.

- Coordinate trip logistics and update plans as schedules change to maintain seamless travel experiences for executives.

- Organize executive meetings by preparing agendas, confirming attendance, securing meeting spaces, and tracking key details.

- Support senior leaders with day-to-day administrative tasks that improve efficiency and help maintain workflow continuity.

- Communicate with internal teams and external contacts to align schedules, meeting expectations, and travel requirements.

- Monitor upcoming priorities and proactively address scheduling or logistical issues before they affect business operations.

Requirements

- Experience supporting in a financial advisory focused industry is a huge plus!

- Demonstrated experience providing administrative support to executives or senior leadership teams.

- Strong ability to manage complex calendars with a high level of accuracy and discretion.

- Proven experience booking and coordinating business travel arrangements from start to finish.

- Comfortable organizing executive meetings and handling related logistics in a detail-oriented manner.

- Excellent written and verbal communication skills for working with internal and external stakeholders.

- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

- Proficiency with standard office and calendar management tools used in administrative support roles.

Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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