Senior Marketing Coordinator

Licensure/Certification

Required:

Not required.

Experience

Required:

5+ years of progressive experience in marketing and business development, ideally within the AEC industry or a similar professional services firm.

Reports To: Director of Marketing.

Core competencies and requirements:

• Excellent written and verbal communication skills.
• Proficiency in Marketing software and tools (Adobe Creative Suite) and MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Attention to detail and a results-oriented approach.
• Follows firm standards and guidelines.
• Excellent understanding of social media platforms and engagement strategies.
• Completes time records and expense reports in a timely manner.
• Ability to work independently and as part of a team.
• Represent the company at industry events, conferences, and networking opportunities.
• Excellent multi-tasking abilities.
• Ability to thrive in deadline-driven environment.

Job Responsibilities and Tasks:

• Support the preparation of proposals, qualifications packages (RFQs), and RFP responses, ensuring clarity, coherence, and accuracy; draft materials for review and approval by leadership.
• Support the maintenance and organization of marketing collateral, including project sheets, resumes, brochures, etc., using design software such as Adobe InDesign.
• Contribute to strengthening the firm’s branding standards.
• Maintain a proposal calendar to aid in maintaining deadlines. Track and monitor proposal efforts and activities to ensure timely delivery.
• May supervise and direct work of junior Marketing Coordinators.
• Help prepare PowerPoint presentations for interviews and other public speaking opportunities unrelated to proposals.
• Collaborate with team members to coordinate marketing efforts for networking events and industry conferences.
• Provide (or supervise Marketing Coordinator in providing) updates to the firm’s website and coordinate the firm’s social media presence, including content creation to enhance visibility and engagement.
• Undertake special projects, such as award submissions and social events, as requested by the Director of Marketing or the Principals.
• Coordinate conferences (prepare and ship marketing materials, displays, etc.) and other important gatherings.
• Attend pre-proposal meetings, conferences, and social events outside of the office as required.
• Organize and maintain a project database, digital marketing assets, and project documentation to ensure accessibility and compliance with branding standards.
• Other duties as assigned.

Physical Requirements:

• Ability to sit for extended periods of time.
• Ability to operate office equipment, but not limited to computers, printers, phones.
• Occasional lifting of office supplies or materials including, but not limited to incoming Fed Ex packages, various deliveries, copier toner, printing materials, boxes of paper, tradeshow banners, etc.
• 401(k)
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance
• Generous paid time off

Salary Range: $70,000 - $90,000 depending on qualifications