Accounts Payable Specialist

Job Description

Job Title:

Accounts Payable Specialist

Department:
Finance

Reports To:

Supervisor, Cost Accountant → Financial Controller

Job Summary:

Responsible for ensuring that invoices are paid in an efficient, accurate, and timely manner according to established medical center policies and accounting procedures are adhered.

Job

Responsibilities include:

* Effectively use the hospital information system (Meditech), electronic invoice system (GHX), and third-party payment systems (Commerce Bank)

* Invoice processing for Cayuga Health System (CMC & Schuyler)

* Maintain GHX queue on a regular weekly basis, including routing miscellaneous invoices to appropriate personnel for authorization of payment, and working with Materials Management to clear quantity and cost discrepancies

* Training new directors, or designee's, on the GHX OnDemand System

* Preparing and managing weekly all aspects of check runs, including checks, EFT's and Commerce payments, maintaining electronic & paper filing systems, as well as working outstanding checks and electronic payments that have not cleared the bank

* Investigating and resolving past due accounts timely, including communication with vendors, the reviewing of vendor statements for open credits, and keeping open credits to within 12 months

* Annual preparation and reporting of IRS 1099, NYS Unclaimed Funds, and research and recovery of Unclaimed Funds due Cayuga Medical Center

* Quarterly filing for recovery of NYS Sales Tax paid in error

* Managing transaction in the Commerce Active Funds system

* Effectively uses established filing systems (electronic/paper) to accurately maintain relevant departmental information

* Assisting with monthly closings, participation and follow up on issues, and with co-workers, management, and vendors

* Maintain the Vendor Dictionary in conjunction with Purchasing Agent and IT

* Maintains confidentiality

* Works in a team-oriented manner

* Is flexible in assuming other appropriate responsibilities not noted above

Requirements:

Education

* High School Diploma or GED

* Associates degree in accounting/business-related field

Experience

* Minimum of one year of employment experience in an accounting/business environment

* Proficient with Microsoft Office Outlook and Excel

Licensure - N/A

Physical Requirements - 90% sitting 10% standing