Executive Assistant

Executive Assistant - Full Time - Days

Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve.

Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs.

The Executive Assistant is an integral member of the Executive Leadership Team, who proactively provides administrative and organizational support. They will play a crucial role in facilitating the executive leadership team's effectiveness, managing administrative tasks, and ensuring smooth operations within the organization. They will serve the executive leadership team by offering full support for incoming and outgoing communications with internal/external stakeholders, calendar management, travel arrangements, meeting preparation, presentation and financial statement preparation, records organization and management, and will manage day to day priorities as a assigned to assist, support, guard and empower their leader(s) to operate at full strategic capacity.

Roles and Responsibilities:

* Assists their Executive and provides full support for all incoming and outgoing communications with internal/ external stakeholders.

* Responsible for managing Executive Calendaring for all meetings, including coordinating large-scale meetings across the Health System and with external parties as identified and coordinating travel and overnight accommodations.

* Responsible for being the face of the Administrative Office of the Health System, greeting people with a professional and customer service focus.

* Assist with coordination, preparation, editing and submission of presentations, financial statements, and reports for meetings including but not limited to Board of Directors, Senior Leadership, etc.

* Organize and maintain confidential financial files and records.

* Onboarding preparation for new Directors to be managed by this position.

* Responsible for managing day-to-day priorities, challenges and all other duties as they arise and are assigned.

Required

Skills and Experience:

* Associates degree in related fields such as Business Administration

* Minimum of five years of experience as an Administrative or Executive Assistant required.

* Must possess strong communication skills (written and oral) and ability to handle confidential information with discretion.

* Sound decision-making and judgment with the ability to think and act under pressure while consistently exercising discretion.

* Strong organizational skills needed, with an emphasis on self-motivation with ability to work without close supervision. Attention to detail and accuracy is critical.

* Requires a professional and sensitive manner with patients, visitors, employees, and medical staff.

* Attention to detail and accuracy is critical.

* Proficient in Word, PowerPoint and Excel, with an understanding of data management using advanced Excel functions preferred.

* Requires flexibility and occasional weeknight hours for health system events.

Preferred

Skills and Experience:

* Bachelor's Degree strongly preferred

* Proven ability to contribute to a team, deliver results on time and within budget, and experience in project management.

Location and Travel Requirements:

* Location:

Cayuga Health Administration Building at 767 Warren Rd, Ithaca, NY 14850

* Travel Requirements: 5-10% travel can be expected in this role

* Shift: Full-Time Days, Monday through Friday 7:30am-4:00pm or similar, with flexibility for occasional weekends if required

* Hybrid Work Schedule, required to be onsite 2 to 3 days per week

Pay Range Disclosure

* $65,000.00 to 80,000.00 per year

Cayuga Health System and its affiliates are…