Administrative Assistant Iv; Project Assistant

Position: ADMINISTRATIVE ASSISTANT IV (PROJECT ASSISTANT)
The Opportunity:

Tetra Tech is adding a Project Assistant to our Support Services team based in Ithaca, NY.

Why Tetra Tech:

At Tetra Tech, we are Leading with Science to solve the world's most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development.

Our work has improved more than 625 million lives around the world.

Your Impact:

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists, engineers, architects, and planners to create meaningful change around the world. Discover your full potential - join us to advance your career while leaving a lasting legacy.

Position Summary:

The Project Assistant provides administrative and project support to engineering and construction teams. This role is responsible for preparing and maintaining project documentation, coordinating communications, supporting meetings, and assisting with construction-related paperwork to ensure projects run smoothly and efficiently.

Essential Job Functions:

The following duties are considered essential to the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

* Create and modify documents including specifications, bid/construction documents, correspondence, forms, and reports

* Develop and maintain documents and spreadsheets in accordance with company standards using Microsoft Word and Excel

* Attend design and construction project meetings; record, prepare, and distribute meeting minutes

* Maintain organized electronic project files and records

* Copy, scan, and distribute reports, documents, and drawings as needed

* Communicate with contractors and project stakeholders via Outlook and/or project management software to process construction-related documentation

* Provide backup support for switchboard operations as needed

* Perform work in accordance with internal procedures, applicable legislation, and industry standards

* Support continuous professional development and maintain awareness of industry practices

* Promote a culture of safety by working safely at all times and reporting any health and safety concerns

* Perform additional duties as required to support project and team needs

Required Qualifications:

* High School Diploma with 5-10 years of office experience

* Strong organizational skills with the ability to manage multiple tasks and priorities

* Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Access (2016)

* Excellent communication and interpersonal skills

* Active and clear driver's license, including a successful clearance of a Motor Vehicle history check.

Preferred Qualifications:

* Experience in the Architecture/Engineering (A/E) or Construction industry

Physical Requirements:

* Ability to remain in a stationary position (sitting or standing) for extended periods while performing computer-based tasks and attending meetings

* Frequent use of hands and fingers to operate computers, printers, and other office equipment.

* Visual acuity to review detailed documents and computer screens for extended periods.

* Ability to clearly communicate in person, via phone and through written correspondence.

* Physical capability to walk, stand, climb stairs or ladders, and navigate storage spaces.

* Ability to occasionally lift and carry materials or equipment weighing up to approximately 25 pounds.

Work Environment / Environmental Factors:

* The full extent of work is performed in a professional office setting with a collaborative, team-oriented atmosphere.

* This role requires frequent interaction with project teams, clients, consultants, and/or other stakeholders through in-person meetings, video conferences, and phone calls.

* The position requires adaptability to shifting project priorities, client expectations, and multidisciplinary coordination.

* Work may…