Accounting Assistant – Public Works​/Utilities Fiscal Services

THE CITY OF JACKSON IS CURRENTLY ACCEPTING APPLICATIONS FOR THE FOLLOWING FULL-TIME EMPLOYMENT OPPORTUNITY:
Accounting Assistant – Public Works/Utilities Fiscal Services

EQUAL OPPORTUNITY EMPLOYER

The City of Jackson is committed to becoming a more diverse, equitable, and inclusive organization. We are dedicated to creating an environment that fully embraces all our differences and shared experiences.

Under the direct supervision of the Public Works/Utilities Fiscal Supervisor, this employee performs complex and responsible accounting tasks relating to municipal finance including accounts payable, accounts receivable, department payroll, budgeting, purchase requisitions, federal and state reporting, and assistance with grant administration, basic or routine data entry, record keeping, file maintenance, and other clerical functions to support the Department of Public Works and Engineering.

This position requires accounting skills, data entry skills, excellent customer service skills, and the ability to work with a team or independently to meet deadlines.

• Performs clerical and accounting-related duties to support the administration of the Departments of Public Works and Engineering, including accounts payable, accounts receivable, department payroll, budgeting, purchase requisitions, federal and state reporting, and assistance with grant administration, basic or routine data entry, record keeping, file maintenance, and other clerical functions.
• Prepares accounts payables, including coding to proper GL accounts, balancing entry reports, and reconciling statements. Investigates any conflicting information and obtain proper authorization from various departments. Enters and reconcile accounts payables in financial software.
• Maintains employee timecard records, including entry of daily/weekly/biweekly timesheets, tracking leave balances, reconciliation of payroll-related reports, processing personnel action requests, and maintaining employee-related files, which may include privileged or sensitive information. Investigates any conflicting information, obtains proper authorizations, and submittals for appropriate approvals.
• Prepares journal entries, verifies balance reports, and prepares budget progress reports as well as monthly and annual budget maintenance and reporting. Including the reconciliation of procurement cards per specified regulations and posting to proper expense accounts.
• Prepares and generates accounts receivable invoices for customers, contractors, government entities, and other City departments for services, repairs, and utility charges. Analyzes labor, benefit, overhead, equipment rental, and other direct costs and establishes standard rates for invoicing.
• Prepares purchase order requisitions to abide by the City’s procurement policy, ensures funding availability, and expenditures are posted properly for all of the department and its divisions.
• Assists with the preparation of federal, state, and local grant applications and reports and assists with administering grant programs to include disbursements and allocation of funding sources. Works closely with outside funding sources for over 30 funds and hundreds of projects to track revenues and expenditures, and monitor grant and project budget requirements.
• Assists with the preparation of Community Development Block Grant (CDBG) “drawdowns” for streets, sidewalks, and streetlight projects. Along with the accounting on state and federal special project accounts related to the department, including year-end accounting for major and local streets.
• Maintains the departmental inventory of supplies and equipment, including purchases. Generates annual reporting of equipment to the state and makes necessary…