Sr Executive Assistant to SVP​/Human Resources Consumers Energy : Michigan

Overview

This position is not eligible for immigration sponsorship, e.g., H-1B, TN, etc. Please do not apply if you will need immigration sponsorship for a work visa now or in the future, including sponsorship for H-1B, TN, etc., now or in the future. We are unable to hire individuals with CPT, OPT, or STEM OPT for this position as the position is not eligible for participation in the H-1B lottery program and is not eligible for current or future immigration sponsorship for a work visa.

Location
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This is a hybrid (virtual/onsite) position with required onsite days on Monday, Tuesday and Thursday assigned to the One Energy Plaza headquarters located in Jackson, MI. The selected candidate must be within a commutable distance or willing to relocate (relocation package is available for those that qualify).

General Summary of Job Responsibilities

The Senior Executive Assistant to the Chief People Officer is a highly trusted, high-impact role that goes beyond traditional administrative support. This position serves as a strategic enabler, supporting executive effectiveness and brand, strengthening operational rigor, and contributing to the discipline and execution of the People & Culture function.

In addition to providing seamless executive support, this role plays an important part in reporting, data preparation, board and leadership materials, calendar management, and the administrative coordination of core HR processes. The ideal candidate is detail-oriented, analytically capable, highly organized, and comfortable operating in a fast-paced, evolving environment.

This role is well-suited for someone who takes pride in precision, anticipates needs, and enjoys helping leaders and teams operate at their best.

Executive & Administrative Support

• Provide proactive, high-quality executive support to the Chief People Officer, including complex calendar management, meeting coordination, and travel logistics.
• Anticipate scheduling needs, manage competing priorities, and ensure time is aligned to strategic objectives.
• Complete and submit expense reports in accordance to policy. Perform basic accounting duties; prepare executive expense accounts, initiate purchase requisitions, monitor department budgets and verify invoices are paid. Act as delegate, approve expense reports for direct reports to the SVP.
• Plan and execute meetings and events. Prepare meeting agendas, and other materials; attend meetings as requested for minutes, provide reports and track action items.
• Participate in coordinating leadership meetings and town halls.
• Manage travel arrangements and itineraries (flights, hotels, rental cars, ground transportation, mileage, TSA Prechecked).
• Coordinate and manage execution and logistics of on-site and offsite meetings, executive leadership team meetings, offsite immersion trip visits, company meetings; to include attendee communications, venue management/coordination, travel/logistics coordination, audio/video set up and management as needed, meeting minutes, catering, etc.
• Monitor and track trainings via Workforce Connect to ensure that the SVP and staff are up-to-date and compliant.
• Perform onboarding and offboarding duties for SVP's direct reports and executive staff as needed.
• Manage and monitor organization's MS Teams/One Note and SharePoint sites.
• Screen all e-mails and visitors. Manage communications and respond to urgent inquiries from internal and external stakeholders. Receive and resolve routine and/or complex inquiries, handling highly confidential information, contracts, and documents with discretion.
• Manage calendars for the SVP. Handle complex integration of conflicting calendar priorities, ensuring the optimization of time, travel and bandwidth.
• Responsible for all administrative responsibilities including confidential and complex information, correspondence, contracts and other business communications and documents for the Senior Vice President and assigned organization.
• Complete a variety of administrative tasks, including creating and modifying routine and complex documents, process approvals on behalf of the SVP.

Board & Leadership Materials

• Support the preparation of board and executive leadership presentations, including formatting, proofreading, version control, and coordination of inputs.
• Assist with the assembly of board books and executive updates, ensuring accuracy, clarity, and timeliness.
• Maintain high standards for presentation quality and confidentiality.

Reporting & Data Support

• Assist with routine People & Culture reporting, dashboards, and data preparation.
• Pull, organize, and validate data from HR systems and other sources to support leadership updates.
• Partner with People leaders to ensure reports are accurate, consistent, and aligned with agreed definitions.
• Expense reporting and purchase requisition support.

HR Function Calendar & Process Coordination

• Maintain and manage the annual HR calendar, including key cycles such as performance management, compensation, engagement, talent…