Administrative Assistant

Consumers Energy is Michigan’s largest energy provider, providing natural gas and/or electricity to 6.8 million of the state’s 10 million residents in all 68 Lower Peninsula counties. Consumers Energy knows job number one is to keep the lights on for customers. We are committed to delivering reliable, clean, and affordable energy to our customers 24/7.

This position is not eligible for immigration sponsorship, e.g., H-1B, TN, etc. Please do not apply if you will need immigration sponsorship for a work visa now or in the future, including sponsorship for H-1B, TN, etc., now or in the future. We are unable to hire individuals with CPT, OPT, or STEM OPT for this position as the position is not eligible for participation in the H-1B lottery program and is not eligible for current or future immigration sponsorship for a work visa.

Location
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This is a hybrid (virtual/onsite) position with required onsite days on Monday, Tuesday and Thursday assigned to the Howell or Parnall(Jackson) location. The selected candidate must be within a commutable distance or willing to relocate (relocation package is available for those that qualify).

The Administrative Assist is responsible for performing a variety of administrative and operational support services required by business leaders. They will assist management with office operations, such as scheduling meetings, receptionist duties, and assisting with projects as assigned. The incumbent may handle sensitive and confidential information and resolve routine inquiries regarding operations and services.

• Coordinate office workflow. Screen, prioritize, and route telephone inquiries and other communications following established procedures. Receive and route mail to appropriate destination. Maintain department calendar and schedule appointments and meetings for leadership. Serve as a liaison between department and other administrative units.
• Support employee recruitment efforts by arranging candidate visits and scheduling interviews. Provide support for the onboarding and offboarding of employees as requested.
• Assist with maintaining appropriate department financial records. Prepare and review expense reports and invoices to submit for approval.
• Order and maintain supply inventory and office equipment. Contact vendors, service providers and related departments (e.g. facilities, etc.) to resolve inquires and issues.
• Compose, prepare and verify accuracy of a variety of materials which may include correspondence, reports, agendas, lists, forms, presentations, memoranda and other documents, independently or from leader instructions, assist and prepare department and other agenda items and prepare and maintain a variety of lists as required.
• Schedule and coordinate meetings including agenda planning and preparation. Coordinate special events (e.g., venue, invitations, assist speakers, catering, audio/visual, conference calls, etc.). Document meeting minutes.
• Coordinate transportation and travel for management. Process travel related documents.
• Other duties as assigned or may be necessary

• Organizational and time-management skills.
• Ability to organize and prioritize multiple assignments.
• Ability to resolve issues as required.
• Proficient computer technology and software skills, knowledge of Microsoft suit programs
• Perform light office maintenance and upkeep as needed, such as changing light bulbs or restocking printer paper
• Written and verbal communication skills.
• Ability to utilize various computer software programs.
• Effectively work with individuals and groups.
• Effectively and efficiently perform highly responsible administrative functions, duties and activities with attention to detail.

• Associate Degree in Business or related discipline with two (2) or more years of relevant experience.
• [OR] High School Diploma/GED with four (4) or more years of relevant experience.

Why should you join our team?

At Consumers Energy, we offer more than just a place to work. We foster a culture that supports career development, growth, and stability, and we take pride in offering…