Document Control Specialist III

Job Title: Document Control Specialist III
Job Location: Jackson, MI 49201
Contract: 9 Months
Shift: 7 AM - 4 PM (Monday - Friday)

The Project Document Control – Records Management Administrator will support project document control functions for construction projects as well as support other EDE Document Control activities when applicable. The Project Document Controller main activities will include:

• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
• Perform standard routine level tasks and provide support for Projects during design, construction, and close‑out.
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.
• Accurately and in a timely manner request from Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions, including critical drawings such as Wiring Diagrams, Site Plans, Site Substation Layouts, Lines Layout, etc. (This may also include controlled numbers such as equipment and line numbers).
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/asset records. Assist in the management and updates of our document management procedures.
• Provide hard copy and/or electronic documents to projects for construction.
• Ensure critical asset documents are issued for record.

• Possess excellent communication and customer service skills
• Successfully multi‑task and/or switch tasks quickly while remaining organized
• Anticipate and understand the impact of actions/procedures on multiple systems
• Demonstrate leadership skills, strong teamwork, and the ability to work independently on assigned complex projects
• Use appropriate systems/software/programs such as SAP and Project Wise for internal processes
• Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks
• Enjoy working in a team environment
• Ability to interact with internal and external parties to receive highly advanced information and data
• Possess strong analytical skills
• Interact with other internal departments to resolve issues with exceptional communication
• Perform responsibilities in a manner that clearly shows effective communication and cooperation that promotes open exchange of information, respect, and professionalism
• Interface with engineering, plant personnel and drafters on a regular basis
• May require carrying large, rolled prints to various locations in the plants or to projects
• Maintain work areas in a clean and orderly manner
• Responsibly order supply of paper and toner for plotters and call IT for support when needed
• Exemplify safe work practices and follow the Company's compliance standards.
• Regular attendance is expected

• High school Diploma or equivalent
• Experience with Project Wise, Primavera Unifier, CM14, Prolog or other document control software
• 2‑4 years of experience in records management or similar roles
• Experience in clerical, administrative or document control – drawing or construction document control preferably
• Experience in database management
• Having some coursework or an associate degree with specialization in:
  • Information Science
  • Data Processing and Data Processing Technology
  • Utility, engineering, or construction document control experience
• Adobe Pro
• Plotter and scanner operations

All co‑workers are expected to report to a company location for in‑person work a minimum of 3 days each week as a condition of employment with Monday, Tuesday and Thursday as required in‑person days. In addition, extra days in the office may be needed depending on priority of in‑person work. Primarily an office job but may require limited amounts of travel to project sites or other office locations to deliver critical prints that require proper PPE.

On occasion there may be a need to work extended shifts or weekends. There may also be additional travel based on the needs of the EDE Document Control for group meetings when allowed or other needed support.

Duties involve moving materials weighing up to 10 pounds on a regular basis such as large manuals or binders, boxes of plotter paper, copy paper, hard copy prints, rolled prints that can be large drawings, books, laptop computer and other computer equipment and may require moving materials weighing up to 40 pounds.