Project Coordinator

Why Howden?

At Howden, we're not just building a business—We're rewriting the rules of what a global insurance broker can be. And now, it's your turn to be part of something extraordinary. From three people and a dog to over 22,000 employees across 56 countries, we've grown into a $4bn revenue powerhouse with bold ambition: to become a $13bn business with 40,000 people by 2030.

We're launching our US retail platform with the same entrepreneurial spirit that's driven our success worldwide—and we're looking for trailblazers to help shape the future.

With 6,000 employee‑shareholders owning 34% of the company, our unique ownership model means you're not just joining a team—you're building a business you truly own.

We're a destination for talent where people are trusted to look after their clients and grow together. You'll have the freedom to lead, backed by global scale and local expertise.

Our integrated platform spans broking, reinsurance, and MGA capabilities—giving you access to everything you need to deliver for clients and build something remarkable.

We have always been employee‑owned and driven by entrepreneurial spirit. Right from the beginning, we've focused on employing talented individuals and empowering them to make a real difference to the company, whilst building successful and fulfilling careers at the same time. Simply put, we hire talented specialists and give them what they need to make a difference for clients. Always have, always will.

We are seeking a Project Coordinator to provide executive administrative and operational support for the Head of Regulatory Operations & Market Enablement. This role combines traditional day‑to‑day administrative responsibilities with project coordination, reporting, and technical support to help structure, track, and communicate work across the function.

The Coordinator plays a key role in enabling visibility, organization, and execution across Regulatory Operations and Market Enablement by supporting leadership with both day‑to‑day administration and reporting needs.

• Executive Administrative Support: Manage calendars, meetings, and expense reporting for the Head of Regulatory Operations & Market Enablement.
• Project & Work Management Support: Build and maintain reporting (e.g.,  boards) to track priorities and deliverables across the Regulatory Operations & Market Enablement function.
• Reporting & Dashboard Support: Create and maintain reporting (e.g., Power BI) and structured outputs used to share information such as carrier codes, approvals, and status with the field.
• Ad Hoc Operational Support: Provide flexible support for planning, coordination, and operational tasks as the function continues to scale and mature.
• Organizational & Planning
  
  Skills:
  
  Strong ability to manage calendars, tasks, and priorities in a fast‑paced, executive‑support environment.
• Technical & Tool Proficiency: Experience building and maintaining work management tools (e.g., ) and creating reports or dashboards (e.g., Power BI).
• Attention to Detail: High level of accuracy in administrative work, reporting, and information management.
• Communication
  
  Skills:
  
  Clear written and verbal communication skills for coordinating with leadership and cross‑functional stakeholders.
• Adaptability: Comfort operating in a build‑phase environment where processes and needs continue to evolve.

• Bachelor's degree in Business or a related field, or equivalent experience in administrative, operations, or project support roles.
• 2+ years of experience providing administrative, operations, or project coordination support, preferably in a professional services or regulated environment.
• Proficiency with reporting or dashboard tools (e.g., Power BI or similar BI platforms) is strongly preferred.
• Experience with work management tools (e.g., ) is a plus.
• Experience supporting senior leadership and handling confidential information is a plus.

The expected base salary range for this role is $65,000 - $85,000; actual base salary will be determined based on factors…