Document Control Specialist

Responsibilities

• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
• Perform standard routine level tasks and provide support for Projects during design, construction, and close-out.
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.
• Accurately and in a timely manner request from Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions. Including critical drawings such as Wiring Diagrams, Site Plans, Site Substation Layouts, Lines Layout, etc. This may also include controlled numbers such as equipment and line numbers.
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/asset records. Assist in the management and updates of our document management procedures.
• Provide hard copy and/or electronic documents to projects for construction.
• Ensure critical asset documents are issued for record.

• High school Diploma or equivalent
• Experience with Project Wise, Primavera Unifier, CM14, Prolog or other document control software
• 2-4 years of experience in records management or similar roles.
• Experience in clerical, administrative or document control – drawing or construction document control preferably
• Having some coursework or an associate degree with specialization in:
• Information Science
• Data Processing and Data Processing Technology
• Utility, engineering, or construction document control experience
• Plotter and scanner operations
• Use appropriate systems/software/programs such as SAP and Project Wise for internal processes
• Manage project milestones, organizing and prioritizing the scheduling of work assignments in response to work tasks