People & Culture; Human Resources Staffing Specialist

Description Summary

The People & Culture Staffing Specialist serves as the primary customer service contact regarding recruitment, on‑boarding, and maintenance of adjunct and student employees. The Specialist serves as a key contributor to the daily Human Resources operations. Leverages AI to increase efficiencies in performance of required responsibilities. This position requires a strong team‑approach to daily work activities, ability to juggle and prioritize several projects at once and adapt to the constant development of new approaches.

For highest consideration, please apply by January 30th at 11:59pm.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.

• Provide comprehensive administrative support to day-to-day operations of HR, ensuring accuracy of processes, policies, and compliance with contract agreements.
• Coordinate all adjuncts, JC and Edustaff, employment files. Onboarding adjuncts, process all adjunct absence reports, stipends, additional hours, and non‑classroom terms of assignment.
• Bi‑weekly monitoring of adjunct load ensuring adjunct employees do not exceed allowable load levels.
• Work directly with Academic Deans, Hiring Managers, and Chief Academic Officer to ensure adjunct pools provide adequate resources to staff classes.
• Coordinate adjunct hiring fairs (virtual and in‑person) throughout the year and prior to Fall and Spring terms. Meet with Deans and Hiring Managers to debrief on best practices after hiring fairs.
• Work with Academic Deans and Adjunct Hiring Manager to manage and maintain adjunct pools in the NEOED system. Additionally, train academic personnel on effective use of NEOED tool.
• In coordination with HR Director, maintain the system utilized to assure compliance with the Higher Learning Commission faculty qualification guidelines. Maintain faculty qualification information in the Colleague system including updating of licensing and credential expiration dates.
• JC liaison with Edustaff, third‑party payroll partner working with adjuncts, coaches, and on‑call banquet employees.
• Manage Student Employment process for all campuses. Coordinate recruiting, supervisor communications, professional development, NEOGOV referrals, hiring, budget tracking, performance evaluations, raises and student employment termination. In collaboration with the Dean’s Office, coordinate student employee of the year process.
• Coordinate coaching positions, employment files, issue annual pay schedules for payroll for each coach, set up payment plan and track coaches and their sport’s seasons.
• Exercise individual judgment while dealing with potential or real troubles on own initiative and appropriately determining when to bring them to administrator’s attention.
• Coordinate Temporary Letter of Appointment requests, manage employment materials/files, set up web time reporting, and track each TLA start to finish.
• Assists with New Employee Orientation week on a monthly basis, providing presentations and back‑up during absences and tours.
• Use Microsoft Office programs and know or learn how to efficiently use HR software packages. On a daily basis, this position will use Datatel and WEBI.
• In coordination with the HR Director, maintain the Human Resources Web Pages.
• Maintain the seniority list for both full and part‑time Classified/Tech employees per the contract requirements.
• Cross trains with other HR team members to provide back‑up support during peak times and absences.
• Responsible for understanding, supporting and actively demonstrating the College’s beliefs, values, mission, and vision and being in agreement to be evaluated by same.
• Perform other duties as assigned by the Human Resources Director.

May supervise student employees.

Internal:
Frequent contact with staff, applicants, and community members within and outside of the Human Resources Office for the purpose of sharing information and/or resolving problems.

External:
Regular contact with external applicants.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below…