HR Recruiting Coordinator Job Jackson area,Michigan USA,HR/Recruitment

Position Summary

HR Recruiting Coordinator is responsible for providing comprehensive administrative support for the County’s recruitment, hiring, and onboarding functions. The Human Resources Recruiting Coordinator serves as the primary coordinator for pre‑employment processes, new hire onboarding, and employee lifecycle transactions within the Human Resources Information System (HRIS) and payroll system.

Position Description

Key Responsibilities

Under the direction of the Director for Human Resources, this position is responsible for providing comprehensive administrative support for the County’s recruitment, hiring, and onboarding functions. The Human Resources Recruiting Coordinator serves as the primary coordinator for pre‑employment processes, new hire onboarding, and employee lifecycle transactions within the Human Resources Information System (HRIS) and payroll system.

This role ensures all hiring and onboarding activities are completed in compliance with applicable federal and state regulations, collective bargaining agreements, and County policies. The position maintains accurate and timely employee records and supports departments by facilitating efficient, standardized hiring and onboarding practices across the organization. Utilizes and maintains the Human Resource Management System (HRMS) for electronic recordkeeping of employment activity ranging from recruitment through separation of service and all interim employment changes including wage and salary administration.

Uses various techniques and computer programs to collect, track and analyze employee and employment related data.

The Human Resources Recruiting Coordinator assists with developing and implementing proactive recruitment strategies, including job fairs, community outreach, school and college partnerships, professional association outreach, recruitment advertising, and candidate engagement initiatives. This role requires strong organizational skills, attention to detail, confidentiality, professionalism, customer service, and the ability to coordinate multiple recruitment and onboarding processes simultaneously.

Essential functions include but are not limited to:

Coordinates the administrative components of the County’s recruitment process. Verifies position approvals, posts job openings, manages applicant tracking workflows, and ensures adherence to established timelines and procedures. Serves as a resource to departments regarding recruitment processes and system access.

Prepares and posts employment opportunities through appropriate internal and external recruitment sources, including the County website, job boards, professional associations, educational institutions, community partners, social media platforms, and other recruitment channels.

Coordinates all pre‑employment requirements including background checks, reference checks, and required documentation. Verifies candidate eligibility and ensures all hiring conditions are satisfied prior to start date in compliance with County policy and applicable law.

Coordinates and conducts new employee onboarding activities. Facilitates new hire orientation sessions and ensures completion of all required employment documentation, including Form I-9 compliance. Partners with departments, IT, and Facilities to ensure a consistent and effective onboarding experience.

Assists departments with recruitment planning, posting language, applicant communication, interview scheduling, and hiring process coordination to support timely and effective filling of vacancies.

Monitors recruitment activity and applicant flow, identifies positions that may require additional outreach, and recommends recruitment strategies to improve candidate pools for hard‑to‑fill or high‑turnover…