Office Manager for VP of Student Achievement and Academics

Salary: $22.00 - $26.00 Hourly
Location : Central Campus, Jackson, MI
Job Type: Staff, full-time
Department: Office of the Chief Academic Officer
Opening Date: 06/01/2026
Closing Date: 6/29/2026 11:59 PM Eastern

Description

SUMMARY
The Office Manager for the Vice President of Student Achievement and Academics (VP) plays a pivotal role in supporting the administrative and operational functions of the academic affairs operation at Jackson College. This position requires a combination of organizational skills, attention to detail, and the ability to work under pressure while maintaining a high level of professionalism. Additionally, this position has ongoing responsibility for assignments that require the use of technical skills, independent judgment, and organizational and coordination skills to manage the VP's work and provide limited support to the deans.

This work may be of a confidential and sensitive nature. Assigned duties may include management and technical tasks, managing and supervising student worker staff, and working with faculty and faculty committees. These require a thorough knowledge of College policies, procedures, and programs. Finally, coordinate the VP meeting and area needs with the President's Chief of Staff. The position is also responsible for Carl

D. Perkins grant administration, including coordination with the Michigan Department of Labor, preparation of required reports, tracking of purchasing activity, and ensuring compliance with applicable federal and state regulations.

Essential Functions
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Provides administrative support services to the VP and to the departments that report to the VP.

Manages the flow of information through the VP's office, both paper-based and in the electronic environment, and responds independently when possible.

Acts as the primary point of contact for the office, handling inquiries and communications from faculty, staff, students, and external parties.

In the absence of the VP and/or Academic Deans, uses creative problem-solving and directs concerns to appropriate personnel.

Maintains the Academic Deans' website in coordination with the VP, Academic Deans, institutional integrity committees, and Marketing.

Arranges registration, travel accommodations, travel forms, and meeting arrangements for the VP, Academic Deans, Academic Integrity Committees, and other department administrators.

Oversees agenda and materials for Academic Integrity Committee Meetings, Academic Leadership Team, Academic Council, recording of minutes, and posting online.

Oversees Outstanding Faculty Awards, Student Excellence Awards, Outstanding Student Awards, Academic Dishonesty processes, and Deans' List.

Organizes and coordinates meetings and events related to Academic Affairs, including preparing agendas, minutes, and relevant materials.

Develops, plans for, and facilitates the implementation of special projects, solutions, and procedures.

Documents processes, maintains data files, and supports the academic environment in information and reporting needs.

Processes Professional Activity Requests for faculty and staff. Ensures compliance with Travel Policy and Travel Voucher reimbursement requests.

Processes Purchase Order

Requisition s and Vouchers that require VP approvals to ensure purchasing policy is followed, and budgets are maintained. Administers Carl

D. Perkins grant funding, including working with the Michigan Department of Labor, preparing and submitting required reports, tracking purchasing activity, maintaining documentation, and ensuring compliance with applicable federal and state regulations.

Processes and ensures all stipend requests requiring VP and Academic Dean approval are accurate and have been completed as described.

Leads or contributes to special projects as assigned by the VP, which may include research, data analysis, report preparation, and presentations.

Works with the Institutional Research and the VP office to maintain college policies.

Responsible for understanding, supporting, and actively demonstrating the College's beliefs, values, mission, and vision, and being in agreement to be evaluated by the same.

In conjunction with the VP, manages the federal Perkins V Grant, overseeing compliance, reporting, and purchases used by the grant.

Serves in supporting departments with accreditation compliance.

Collaborate with Faculty and Deans to ensure articulation agreements are developed and maintained in a timely manner.

Coordinate Partnership signing events with external partners and marketing.

SUPERVISORY RESPONSIBILITIES

Assigns and directs the work of student employees.

CONTACTS AND PURPOSE OF CONTACTS
Internal:
Academic, administrative leadership and staff, members of the Instructional division, including Department Chairs and Faculty Members, Student Services, Information Technology, and most other administrative offices on campus, occasionally in stressful circumstances.
External:
Disseminates…