Project Manager, PR ​/ Communications, Marketing Communications

Position Title:

Project Manager – Outreach & Education

We have an exciting opportunity to join our team as a Project Manager. The Project Manager, Outreach & Education will lead and coordinate community‑based outreach, educational programming, communication, and special initiatives that support IEHE goals. This role manages projects from initiation through execution, oversees outreach and education efforts for community partners and internal and external engagement activities, collaborates across departments, manages timelines and budgets, coordinates events, and develops communications and educational materials that strengthen visibility, impact, and mission alignment.

• Develop and implement project management systems to improve workflow, track progress, and ensure timely completion of assigned initiatives.
• Manage project initiation, prioritization, timelines, meeting notes, milestones, deliverables, and follow‑up across outreach, education, communications, and special projects.
• Recommend and support process improvements to enhance project execution and operational efficiency.
• Provide additional support during high‑volume periods, including budget season, regulatory visits, or major institutional initiatives.

• Support the planning, coordination, and implementation of community outreach events, including health fairs, screenings, lectures, workshops, and educational programs for patients, families, and community audiences.
• Develop new outreach and education initiatives to expand community engagement and increase awareness of organizational programs and services.
• Partner with faculty, staff, and affiliated institutions to design and deliver educational programming related to prevention, treatment, research, and wellness.
• Build and maintain relationships with community organizations, institutional partners, and external stakeholders to strengthen outreach efforts and collaborative opportunities.

• Organize and coordinate department‑wide events and programs focused on faculty, staff, trainee, patient, and community engagement.
• Support community partnerships, outreach events, and special programs through logistics coordination, materials development, and cross‑functional collaboration.
• Coordinate conference and event preparation activities, including scheduling, venue logistics, technical support, catering, materials, and on‑site execution.
• Oversee consultants, volunteers, project staff, or other personnel involved in outreach and event initiatives as appropriate.

• Design, prepare, and disseminate communications across multiple channels, including announcements, newsletters, updates, presentations, social media, and web content.
• Develop clear, audience‑appropriate written and digital materials and reports to support outreach, education, and public awareness efforts.
• Coordinate and maintain website content related to outreach, education, programs, and events, including innovative digital and interactive content.
• Serve as liaison with internal communications, marketing, public affairs, and approved external vendors to ensure high‑quality, brand‑aligned materials.
• Maintain digital assets, communications templates, and departmental distribution lists; proofread production files prior to release.

• Assist with developing, monitoring, and managing project and program budgets, including tracking expenses and preparing reports for leadership.
• Scope and monitor creative, programmatic, and event‑related budgets and adjust as needed with management approval.
• Maintain schedules, records, and administrative tools needed for successful program implementation.

• Bachelor’s degree or equivalent in health care administration or a related discipline.
• Minimum of four years progressively responsible related experience coordinating clinical/research trial studies.
• Proficiency in using Microsoft Office applications such as Word, Excel, Access, PowerPoint, and Outlook; familiarity with internet applications.
• Effective verbal and written communication…