Accounting Coordinator

The Accounting Coordinator (Retail) is a key member of the Accounting Team, providing

accounting and administrative support to the Controller while helping keep our fast-growing

organization organized, efficient, and financially sound. This position coordinates accounts

payable activities, supports daily accounting operations, maintains organized financial records,

and assists with month-end close and reporting.

• Manage and monitor the Accounting/AP email inbox, ensuring timely responses and processing of invoices.
• Enter and code vendor invoices accurately and timely.
• Establish and maintain vendor records, ensuring proper documentation and compliance.
• Process bill payments and complete bill close-out procedures.
• Coordinate and process retail rent payments.
• Process and reconcile Business purchases and related expenses.
• Process employee reimbursements in accordance with company policy.
• Ensure proper approvals and supporting documentation are received prior to payment.
• Prepare ACH payment batches for Controller review and approval.
• Maintain positive vendor relationships and respond to vendor inquiries professionally.

• Perform initial bank transaction coding for retail entities, subject to Controller review.
• Process retail sales tax payments accurately and timely.
• Monitor vendor contract compliance and ensure invoices align with agreed-upon terms.
• Process and track retail change orders.
• Assist in maintaining strong internal accounting controls and identify potential discrepancies for review.

• Assist with month-end close activities in accordance with the Accounting Department's close checklist.
• Gather supporting documentation for reconciliations and financial reporting.
• Assist with account reconciliations and schedules assigned.
• Support preparation of reports requested by management, auditors, and external accountants.
• Assist with other accounting projects and initiatives as assigned.

• Oversee the weekly Retail Vault Count process.
• Verify store managers complete required vault counts on schedule.
• Review submitted documentation for completeness and accuracy.
• Follow up on discrepancies and escalated concerns when necessary.
• Assist with maintaining cash handling documentation and procedures.

• Maintain organized electronic and physical accounting files.
• Scan, file, and archive accounting documents in accordance with company retention policies.
• Assist the Controller with organizing projects, calendars, deadlines, and accounting documentation.
• Prepare and organize supporting documentation for audits, tax filings, financial reviews, and compliance requests.
• Maintain accounting checklists and ensure recurring departmental tasks are completed timely.
• Assist with documenting and maintaining Accounting Department Standard Operating Procedures (SOPs).
• Coordinate incoming accounting correspondence and distribute documents appropriately.
• Assist with special projects, research, and process improvement initiatives.
• Provide administrative support that enhances the efficiency and organization of the Accounting Department.

• Maintain exceptional accuracy and attention to detail.
• Process invoices and payments timely and in accordance with vendor terms.
• Demonstrate professionalism and proactive communication regarding discrepancies, vendor issues, or accounting concerns.
• Identify opportunities to strengthen internal controls and improve department efficiency.
• Maintain an organized and audit-ready accounting filing system.
• Anticipate departmental needs and proactively assist the Controller and Accounting Team.
• Demonstrate initiative, accountability, and a willingness to learn new accounting responsibilities.
• Maintain confidentiality while handling sensitive financial information.

• Join a collaborative, growing accounting team.
• Gain exposure to multi-entity accounting and month-end close.
• Work directly with company leadership and experienced accounting professionals.
• Build a long-term career with opportunities for advancement as we continues to grow.

• Bachelor's…