Secretary; Office Automation

Position: Secretary (Office Automation)
Summary

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://(Use the "Apply for this Job" box below)..

As needed, additional positions may be filled using this announcement.

This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-MSS--MS.

26-MSS--MS

Duties

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Serves as the secretary to the United States Attorney (USA) providing a wide variety of technical and administrative support services. A confidential relationship is required between the incumbent and the United States Attorney. The incumbent speaks for the United States Attorney, and, in this role, fully and accurately reflects his/her supervisor's philosophies, policies, goals and management objectives. Represents the supervisor when addressing leading figures within the government, business, law enforcement community, members of the media, and others.

Presents the views of the United States Attorney in correspondence and other communications with agency managers and program officials.

• Assists the USA by anticipating and personally undertaking administrative assignments based on a comprehensive knowledge of the policies and views of the USA on significant matters affecting the USAO.
• Manages and oversees the day-to-day activities of the immediate office of the USA.
• Exercises exclusive control over the USA's calendar for all appointments, meetings, engagements, and conferences with complete authority for commitments of time. At own discretion, establishes priorities and arranges, shifts, or cancels appointments and meetings; accepts or declines invitations to meetings, luncheons, speaking engagements, and news media appearances based on the USA's scheduled activities and special interests.
• Makes travel arrangements for the USA. Secures accommodations and maintains contact while the USA is in travel status and informs him er of important developments.
• Performs a variety of special assignments of a one-time or recurring nature for the USA.
• Produces a variety of written documents utilizing varied and advanced functions in one or more types of office automation software. Integrates output from different software types, e.g., tables produced by database applications and charts and graphs produced by electronic spreadsheet applications, into word processing or desk top publishing text. May integrate graphic output into text documents and adjust style and pitch of type to design and lay-out individual pages to fit large and complex publications.
  
  Manipulates output from advanced functions of non-text oriented software types to meet user requirements, e.g., to electronically change tables to graphs, superimposing one graph over another, and adding boxed explanatory text to graphics. Ensures documents are in the proper format, and that spelling, punctuation, capitalization, and grammar have been verified. Consults with document author to resolve questionable material.

Requirements

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Conditions of employment

• You must be a U.S. Citizen or National
• Initial appointment is conditioned upon a satisfactory pre-employment adjudication. This includes fingerprint, credit and tax checks, and drug testing. Continued employment is subject to a favorable adjudication of a background investigation
• You must be registered for Selective Service, if applicable
• If selected, you may be required to complete a one year probationary period.
• You must meet all qualification requirements upon the closing date of this announcement.

Qualifications

GS-10:
To be eligible at the GS-10 level, you must have at least ONE year of specialized experience equivalent to the GS-9 level.

Specialized experience is defined as serving as an executive secretary to a senior executive (such as a Chief Executive Officer, senior officer in a large firm, or equivalent) and performing a wide range of high-level secretarial and administrative support functions in a legal environment. Examples of specialized experience include: performing highly complex and confidential administrative support and secretarial tasks for superiors;

maintaining and exercising control over supervisors' calendar for all appointments, meetings, engagements and conferences; reading, screening and controlling incoming mail; receiving and screening visitors and callers; composing a variety of written material; ensuring accuracy of outgoing correspondence for procedural and grammatical accuracy; developing, modifying and implementing office administrative procedures; and making complex and confidential travel arrangements.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for…