More jobs:
Development Project Coordinator/Assistant to Vice President University Advancement
Job in
Jackson, Hinds County, Mississippi, 39200, USA
Listed on 2026-06-04
Listing for:
Mississippi Valley State University
Full Time
position Listed on 2026-06-04
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management
Job Description & How to Apply Below
Overview
Job Description indicates the role of Development Project Coordinator / Assistant to the Vice President for University Advancement. The position provides administrative, operational, and coordination support to advancement initiatives and executive leadership. The role facilitates project execution, event coordination, communications, and office operations while supporting the Vice President through executive-level assistance. The incumbent reports to the Vice President for University Advancement.
Responsibilities- Project and Event Coordination: Coordinate advancement events, meetings, and special projects from planning through execution. Assist with scheduling, logistics, materials preparation, and on-site event support. Collaborate with internal departments (e.g., Marketing and Communications) to ensure timely project completion. Support volunteer coordination and event-related activities.
- Donor Engagement Support: Assist with scheduling donor visits, meetings, and engagement activities. Prepare correspondence, meeting materials, and follow-up documentation. Support implementation of donor-related initiatives as directed by leadership. Coordinate logistics related to donor communications and outreach efforts.
- Administrative and Operational Support: Maintain organized administrative files, records, and documentation for advancement activities. Perform general office functions including scheduling, document preparation, filing, and workflow coordination. Assist with preparation of reports, presentations, and materials for meetings and events. Process administrative transactions such as purchase requests, reimbursements, and related documentation. Support office efficiency by organizing procedures and assisting with workflow coordination.
- Communication and Liaison: Serve as a point of coordination for internal departments and external constituents regarding advancement activities. Respond to general inquiries and route communications appropriately. Assist in drafting and distributing professional correspondence and materials. Coordinate information flow between departments to support advancement initiatives.
- Manage the Vice President’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare itineraries, meeting agendas, reports, and presentation materials for executive use.
- Handle confidential communications and administrative matters with discretion.
- Serve as recorder for meetings and maintain official documentation of proceedings.
- Coordinate internal and external communications on behalf of the Vice President.
- Support daily operations of the Vice President’s office to ensure efficiency and organization.
- Carry out special assignments and administrative tasks as delegated by the Vice President.
- Perform additional administrative and coordination duties as assigned by the Vice President for University Advancement.
Required Qualifications
- Bachelor’s degree in business, communications, marketing, public relations, or related field.
- Minimum of one (1) year of administrative or office experience.
Preferred Qualifications
- Detail-oriented with excellent organizational, communication, interpersonal, and time management skills.
- Ability to motivate and support a diverse constituency in a team-oriented atmosphere.
- Ability to maintain confidentiality and exercise sound judgment.
- Proficiency in Microsoft Office and database systems.
To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
Search for further Jobs Here:
×