Administrative Assistant

Job Description

Mississippi Valley State University Department of Social Work is seeking an Administrative Assistant to manage and support the office, supervise work study students, volunteers, and handle duties for the department Chair.

• Responsibilities include meeting and greeting students and guests
• Managing workflow by ensuring that deadlines are met and work is completed correctly
• Answering and directing phone calls
• Assuming responsibility for maintenance of office equipment, including computers, copy machines, and fax machines
• Maintaining office supplies by checking inventory and ordering as needed and approved by the department Chair
• Keeping inventory of furniture, electronics, and all other equipment
• Preparing responses and requests for information
• Attending departmental meetings and taking detailed meeting minutes
• Organizing and scheduling appointments; writing and sending emails, correspondences, faxes and forms
• Assisting with preparing regularly scheduled reports; maintaining filing system
• Making travel arrangements; reconciling and submitting expense reports
• Serving as point of contact for students and alumni
• Demonstrating strong digital literacy skills to oversee office operations and manage digital and electronic recordkeeping systems

Applicants must be able to lift, pull, bend, stand, and walk.

• Bachelor’s degree required
• Experience/training in data analytics, developing and managing data sets critical to departmental continuous improvements and assessment
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Ability to create memorandums and take dictation
• Detail-oriented and comfortable working in a fast-paced office environment
• Exceptional communication skills
• Superior organizational skills and dedication to completing projects timely
• Three (3) to five (5) years of work experience in an office setting and excellent typing skills

• Demonstrates experience in website development, maintenance, and content management
• Additionally, expertise in designing, updating, and managing web-based platforms