Administrative Support Specialist

Administrative Support Specialist in 25 - HINDS COUNTY, MS

$33,600.00 - $50,450.41 Annually

Location:

25 - HINDS COUNTY, MS

• Serve as the primary administrative support to the Chief of Technology and Strategic Services.
• Own the Chief’s calendar end-to-end: scheduling, prioritizing, deconflicting, buffering focus time, and preparing the Chief for meetings with agendas, pre-reads, and key context.
• Manage correspondence and email triage for the Chief: monitor inbox, draft routine responses, route items to appropriate staff, track deadlines, and ensure follow-through.
• Coordinate meetings and events: schedule attendees, reserve rooms/virtual links, distribute materials, capture action items, and monitor completion.
• Communicate and distribute the Chief’s directives to internal stakeholders, ensuring timely delivery and documenting decisions when needed.
• Arrange travel (in-state/out-of-state) including conference registration, lodging, transportation, itineraries, and required approvals.
• Prepare and process travel reimbursement documentation and supporting receipts in accordance with state policy.
• Maintain organized records and filing for executive correspondence, approvals, travel documentation, and recurring administrative actions.
• Provide routine administrative processing support to the Director of Business Operations.

• Strong organizational and prioritization skills with proven ability to manage multiple workflows concurrently and accurately.
• Strong multi-tasking abilities with accuracy and attention to detail.
• Demonstrated ability to work independently, anticipate needs, and “run the system” without constant direction.
• Excellent written and verbal communication skills; ability to draft professional correspondence.
• Strong attention to detail, follow-through, and documentation habits.
• High discretion and ability to maintain strict confidentiality.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning agency systems and workflows.

• Typically requires a Bachelor's Degree, or High School Diploma or equivalent and 4-6 years of experience.
• Agency preferred qualifications:
  Demonstrated experience providing support to executive-level leadership.

Address: 210 East Capitol Street
Suite 800
Jackson, Mississippi, 39201