Financial​/DTS Administrative Assistant; Administrative Support

Position: Financial/DTS Administrative Assistant (Administrative Support)
Position title:

Financial/DTS Administrative Assistant (Administrative Support)

Location:

Stennis Space Center, Mississippi

Clearance required:

SECRET Responsibilities include (but are not limited to):

Assist with a variety of management support and administrative and clerical duties in the Financial Department.

Assist with compiling and typing statistical and budget related reports, maintain related databases and enter new data to develop tables or charts in Excel for the Operations Department.

Assist with applying knowledge of financial principles.

Assist with monitoring, analyzing, and reconciling multiple funding streams, ensuring accurate and compliant execution of Operations & Maintenance, Navy (OM&N) funds, Title 10, and Title 22 Security Assistance reimbursable funds.

Assist with reviewing all invoices in Wide Area Workflow (WAWF) to ensure all invoices are posted in a timely manner, along with other financial systems.

Assist with preparing funding documents and posting receipts within the Enterprise resource planning (ERP) financial system.

Assist with preparing and monitoring all funding documents (MIPRS, LOAs, RQMTs, and all other obligatory documents) from initiation to closure.

Assist with submitting Task Order Information System (TOIS), as the requirement owner (RO), from initiation to closure, which serves as the NASA launchpad system used for requesting installation services supporting SBTC at Stennis Space Center.

Assists in course costing reviews in accordance with DoD 7000.14-R, FMR Volume 15, Chapter
7. Provides costing data to leadership for program planning and execution decisions.

Provides support for all CONUS and OCONUS travel.

Assist in the daily operations of the command's travel services.

Assists with administering, monitoring, and implementing the travel policies and guidelines provided by the Joint Travel Regulations (JTR), Naval Special Warfare Command (NSW), and this Command. Ensure compliance with different relevant travel policies and procedures.

Extracts data to support periodic travel reports for all travel within Continental United States (CONUS) and Outside Continental United States (OCONUS), for complex mission requirements that are multifaceted in location and executed at the strategic  coordination with the assigned Government representative, provides guidance to travelers about travel requirements including visa, passport, training, medical, clearance, and special  coordination with the assigned Government representative, coordinates with travelers traveling OCONUS;

assist with the process of creating and submitting for approval all Travel Tracker/Individual Anti-terrorism Plans (TT/IATP) and Aircraft and Personnel Automated Clearance System (APACS) requests as appropriate; monitor the Foreign Clearance Guide for updated travel requirements and restrictions; communicate with U.S. State Department, Country Teams, and other Foreign Partner Nation entities, ensuring all requirements are met, including: proper clearances, passports, VISAs, individual and country-specific training, force protection measures, etc.

Suggests improvement and innovation in travel programs.

Serves as Assistant to Finance Defense Travel Administrator (FDTA) and Organizational Defense Travel Administrator (ODTA).Assists with review of all submitted authorizations prior to routing for approval; receive manually prepared and signed paper vouchers (DD Form 1351-2) with all receipts from the traveler; upload travelers manually prepared and signed DD Form 1351-2 and all receipts attached to the Defense Travel System (DTS) voucher.

Assist with the proper processing of TAD requests, ensuring completeness, accuracy, and validating budget obligation amounts for all personnel travel and special tasking travel performed by command personnel. Ensure accurate data is collected for maintenance of records, files, and documentation of  coordination with the assigned Government representative, liaise with SATO Travel Office on behalf of command or traveler in cases of flight or itinerary changes, ensuring proper and prompt ticketing, and/or ensuring cancellations, as necessary, are complete and  coordination with…