Medical Residency Program Coordinator, General Surgery, SOM-Surgery

Job Requisition

Job Requisition : R

The Medical Residency Program Coordinator plays a vital role in the administration and daily operations of the residency training program. This position supports the department, faculty, and residents by ensuring compliance with accreditation requirements, managing program logistics, and maintaining accurate records. The coordinator oversees recruitment, schedules rotations, organizes evaluations, and serves as a key liaison between residents, faculty, hospital departments, and external accrediting bodies.

Degree (Associate's or Bachelor's) and two (2) years of administrative support experience.

N/A

Demonstrates strong verbal and written communication skills; excels in organization and problem‑solving; maintains high attention to detail in compliance and documentation; and effectively prioritizes tasks in a fast‑paced, deadline‑driven environment.

• Ensures compliance with program guidelines set by state, national, and university accrediting bodies to maintain ongoing accreditation.
• Assists with site visit preparation and compiles required reports and surveys.
• Manages student placement processes in accordance with established protocols, including coordinating residency and fellowship matches via the Electronic Residency Application Service (ERAS).
• Develops and implements orientation programs; provides guidance on academic and programmatic issues as needed.
• Contributes to the creation and execution of departmental policies and procedures; assists in managing program budgets and expenditures.
• Oversees maintenance of program records, files, databases, and program‑related web content to ensure accuracy and accessibility.
• Coordinates and supervises required educational activities, including scheduling, lectureships, and evaluations.
• Manages student and resident rotations, ensures appropriate scheduling, and monitors completion of all required evaluations.
• Independently plans and organizes lectureships and special events, including graduation banquets.
• Prepares Program Letters of Agreement (PLAs) and coordinates the ERAS and National Resident Matching Program (NRMP) interview process.
• Maintains Accreditation Data System and tracks updates related to the education programs.

Requires occasional working hours significantly beyond regularly scheduled hours, occasional travelling to off‑site locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, constant work produced subject to precise measures of quantity and quality, occasional bending, lifting and carrying up to 10 pounds, crouching/stooping, kneeling, reaching, frequent sitting, occasional standing, twisting, and walking. (occasional up to 20%, frequent 21‑50%, constant 51% or more)

Full time

Grant Funded:
No

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