Administrative Assistant

Job Summary

Mississippi Valley State University Department of Social Work is seeking an Administrative Assistant to manage and support the office, supervise work‑study students and volunteers, and handle duties for the department Chair.

In addition, the candidate should demonstrate strong digital literacy skills, as they will oversee office operations and manage digital and electronic record‑keeping systems.

• Meeting and greeting students and guests.
• Managing workflow by ensuring deadlines are met and work is completed correctly.
• Answering and directing phone calls.
• Assuming responsibility for maintenance of office equipment, including computers, copy machines, and fax machines.
• Maintaining office supplies by checking inventory and ordering supplies as needed and approved by the department Chair.
• Keeping inventory of furniture, electronics, and all other equipment.
• Preparing responses and requests for information.
• Attending departmental meetings and taking detailed meeting minutes.
• Organizing and scheduling appointments.
• Writing and sending emails, correspondences, faxes, and forms.
• Assisting with preparing regularly scheduled reports.
• Maintaining filing system.
• Making travel arrangements.
• Reconciling and submitting expense reports.
• Serving as point of contact for students and alumni.

• Bachelor’s degree required.
• Three to five years of office experience.
• Proficiency in MS Office, including Word, PowerPoint, and Excel.
• Strong digital literacy skills and experience managing electronic record‑keeping systems.
• Ability to analyze and revise operating practices to improve efficiency.
• Ability to create memorandums and take dictation.
• Detail‑oriented and comfortable working in a fast‑pace office environment.
• Exceptional communication and organizational skills.
• Excellent typing skills.

• Experience in website development, maintenance, and content management.
• Expertise in designing, updating, and managing web‑based platforms.

Applicants must be able to lift, pull, bend, stand, and walk.