Office Manager

Position Summary

The Office Manager reports directly to the Facilities Manager. The responsibilities of the Office Manager include managing the overall operations of the Office of Facilities and Real Property Management, including providing great customer service, assigning and managing the work order process, preparing purchase requisitions, and ensuring the efficient and effective flow of the sector office.

• Assist the Vice President and the Facilities Manager in maintaining a professional office environment.
• Answer phones, assign and manage work orders, and provide customer service to the College community regarding Facilities and Real Property Management.
• Monitor walkie‑talkie radio traffic and dispatch personnel as necessary to various situations on campus according to priority.
• Assist the Facilities Manager with facility rentals and special event logistics.
• Prepare purchase requisitions and assist in maintaining the department’s budgets and records, including equipment and supplies inventory.
• Maintain all office files in a professional manner.
• Coordinate the calendar schedule of the Vice President and the Facilities Manager.
• Maintain records for scheduling the use of the College’s transportation fleet, including buses, automobiles, and rental vehicles.
• Pick up, sort, and route incoming mail, and process outgoing mail.
• Maintain inventory, order, and distribute office supplies.
• Contact contractors and vendors for bids, scheduling, ordering and information.
• Supervise student workers assigned to the department under the direction of the Vice President.
• Assist with the management of Title III and SAFRA projects and reports.
• Coordinate, perform, and assist all other areas that ensure the successful and professional operation of the Office of Facilities and Real Property Management.

• High school education or equivalent.
• A minimum of three to five years of progressive secretarial, dispatch, or office management experience.
• Good oral and written communication skills.
• Computer literacy in the areas of Microsoft Word, Excel, and other technologies.