Executive Assistant-Academic Affairs

Executive Assistant-Academic Affairs

To provide high-level administrative support for Senior Management, Assistant Vice Chancellors, Associate Vice Chancellors and Executives. To work collaboratively with other members of the department to proactively address organizational needs. To communicate with high-level management.

Degree (Associate or Bachelor) with four (4) years of administrative support experience. Certifications, Licenses or Registration

Required:

N/A

Responsibilities include reading and analyzing incoming correspondence and reports to determine their significance and plan their distribution. Responding to incoming correspondence. Compiling and analyzing various types of complex information for inclusion in reports and/or presentations using graphical software, spreadsheets, and/or presentation software. Answering telephones and resolving complex caller needs within broadly-defined guidelines and without managerial oversight. Supervising departmental clerical staff and ensuring completion of assigned tasks.

Working directly with senior management on special projects. Preparing agendas and making arrangements to include food service, room scheduling and materials preparation.

Physical and environmental demands include occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 50 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type:
Full time. FLSA Designation/Job Exempt:
Yes. Pay Class:
Salary. FTE %: 100.

Work Shift:

Benefits Eligibility:
Grant Funded:
Job Posting Date: 06/22/2026. Job Closing Date (open until filled if no date specified): 07/4/2026.