Operations Coordinator

Job Description

Administers and reviews contracts to support MVSU maintenance and construction efforts; ensures vendor compliance, renewal dates, and maintains organized records. Monitors the University’s building automation system to ensure efficient and cost-effective energy use. Assists with the management of the Preventative Maintenance (PM) Plan, including entering PM work orders and verifying compliance with IHL policies. Supports the Facilities Management Administrative Office with general office duties, contract review, and report generation as required.

Supports the Construction Project Manager with required documentation and general reports. Assists with Title III funded projects, associated budgets, and required documentation for Title III expenditures. Obtains purchase orders for the department as needed and follows up daily on the status. Supports RFQs and budget needs as required. Assists the Office Manager with daily responsibilities—including greeting customers, assisting with work order receipts-delegation, and responding to phone calls.

Reviews and proofs contract documents; processes requisitions for all approved contracts and monitors the approval process. Attends Title III meetings; retains files and all supporting documentation of projects related to Title III; assists with the space utilization report; receives calls, schedules appointments, and meetings; generates reports and documents as needed for the Director of Facilities Management and Office Manager. Coordinates and performs work control duties for the Facilities Management department including the work order system and energy management system.

Provides administrative support for all units in the Department of Facilities Management as needed. Attends department staff meetings as required. Prepares IHL required documents. Receives and prioritizes internal requests for data reports and information. Takes the lead on any data management projects that develop. Assists the Payroll Clerk as needed and performs other non-essential and departmental duties as assigned by the VP for Facilities Management and/or Office Manager.

Have extensive knowledge in computers and the ability to quickly learn complicated computer systems.

Bachelor’s degree in a related field preferred with at least one year of collegiate experience in administration. Track record of learning and operating computer programs such as the campus work order system and building automation systems.

Mississippi Valley State University