Office Assistant-GME

• Department GME Graduate Medical Education

Job Summary

Provides a broad range of administrative and support functions in a highly responsible manner. Prepares special reports and/or projects, correspondence, presentations and other forms of confidential information. Works relatively independently. Communicates with a diverse population which may include, but is not limited to resident physicians, medical students, other students, staff physicians and outside customers. Performs other duties as assigned.

Job Responsibilities

"Coordinates office management actives for CMO and Manager to include organizing and maintaining documents, reference materials, policies/procedures, office files and records, schedules/calendar(s), and setting appropriate work priorities for efficient office operations.

Assists in providing support services for staff physicians to increase physician satisfaction.

Coordinates various Medical Education, under the direction of the GME Coordinator. to develop agendas, record meeting minutes, and coordinate completion of ""needs list"" action items.

Assists in providing support services for Medical Education Students, Interns, and Residents.

Completes assigned goals."

Specifications

Experience

Description Minimum Required Preferred/Desired

Associates degree or higher required.

Education

Description Minimum Required Preferred/Desired

4 years secretarial experience with evidence or equivalent demonstrating increasing responsibilities.

Training

Description Minimum Required Preferred/Desired

Skill in communicating clearly and effectively using standard English in written, oral and verbal format to achieve high productivity and efficiency. Skill to write legibly and record information accurately as necessary to perform job duties. Ability to type 40 wpm or greater.

Special Skills

Description Minimum Required Preferred/Desired

Must possess excellent organizational, analytical, and communication skills (both written and verbal). Must also possess knowledge of operational management and medical terminology and high level of computer proficiency working with different office applications. Must be able to work independently with minimal supervision.

Licensure

Description Minimum Required Preferred/Desired

Reporting Relationships

Does this position formally supervise employees? If set to YES, then this position has the authority (delegated) to hire, terminate, discipline, promote or effectively recommend such to manager.

Reporting Relationships

No

Functional Demands

Label Short Description Full Description

Sedentary Very light energy level Lift 10lbs. box overhead. Lift and carry 15lbs. Push/pull 20lbs. cart

Light Moderate energy level Lift and carry 25-35lbs. Push/pull 50-100lbs. (ie. empty bed, stretcher)

Medium High energy level Lift and carry 40-50lbs. Push/pull +/- 150-200lbs. (Patient on bed, stretcher) Lateral transfer 150-200lbs. (ie. Patient)

Heavy Very high energy level Lift over 50lbs. Carry 80lbs. a distance of 30 feet. Push/pull > 200lbs. (ie. Patient on bed, stretcher). Lateral transfer or max assist sit to stand transfer.

Functional Demands Rating

Sedentary

Activity Level Throughout Workday

Physical Activity Requirements - Sitting

Occasional

Physical Activity Requirements - Standing

Occasional

Physical Activity Requirements - Walking

Occasional

Physical Activity Requirements - Climbing (e.g., stairs or ladders)

Occasional

Physical Activity Requirements - Carry objects

Occasional

Physical Activity Requirements - Push/Pull

Occasional

Physical Activity Requirements - Twisting

Occasional

Physical Activity Requirements - Bending

Occasional

Physical Activity Requirements - Reaching Forward

Occasional

Physical Activity Requirements - Reaching Overhead

Occasional

Physical Activity Requirements - Squat/Kneel/Crawl

Occasional

Physical Activity Requirements - Wrist position deviation

Occasional

Physical Activity Requirements - Pinching/fine motor activities

Occasional

Physical Activity Requirements - Keyboard use/repetitive motion

Occasional

Physical Activity Requirements - Taste or smell

Physical Activity Requirements - Talk or hear

Sensory Requirements

Yes Accurate Accurate Minimal Minimal

Anticipated

Environmental Requirements - Chemical

Anticipated

Environmental Requirements - Airborne Communicable Diseases

Anticipated

Environmental Requirements - Extreme Temperatures

Anticipated

Environmental Requirements - Radiation

Anticipated

Environmental Requirements - Uneven Surfaces or Elevations

Anticipated

Anticipated

Environmental Requirements - Dust/Particular Matter