Administrative Coordinator

The purpose of this classification is to provide direct support to the admin staff of the KCECD by helping to oversee the day-to-day functions, collaborate with key stakeholders to ensure timely completion of key HR and Payroll functions, and support other HR initiatives.

The Admin Coordinator is responsible for the following essential functions:

• Coordinate and submit bi-weekly timecards to Knox County Finance, including leave requests, ensuring accurate reporting.
• Partner with Knox County HR/Benefits to coordinate proper tracking of protected leave, workers’ comp claims and various required documentation.
• Partner with Knox County HR to monitor/coordinate all onboarding and offboarding paperwork; maintain accurate information in the HRIS and ERP systems.
• Maintain attendance records, time off requests, leave requests and hours worked, ensuring accuracy.
• Provide guidance and expertise to staff in resolving problems or concerns.
• Complete and process requisitions, partnering with procurement.
• Act as back-up to process deposits and reimbursements, AP, AR functions.
• Complete requests for payment forms, maintain file of same, keeps running totals of appropriation and encumbrances.
• Ensure regular, punctual attendance during scheduled work hours.
• Perform other duties as required.

• High School diploma or GED
• Minimum of three years’ related experience in HR, Finance or related field
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities may be considered for employment into the position.

• N/A
• Ability to work in a position of moderate complexity
• Proficient in use of PCs, tablets, smartphones and other electronic devices
• Very proficient in use of Microsoft Office suite of products
• Ability to focus and demonstrate attention to detail
• Ability to work cooperatively as a member of a team
• Excellent verbal and written communication skills
• Excellent organizational and time management skills
• Strong problem solving and critical thinking skills
• Strong interpersonal skills
• Must be able to solve basic math problems.

• This position requires the ability to engage in occasional, moderate physical activity.
• N/A

Knox County Emergency Communications is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Knox County Emergency Communications may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.