Administrative Secretary

Overview

Under general supervision, this Admin Secretary position for the DCS General Counsel Office provides secretarial support and handles administrative detail for an executive. This position is located in Washington County, Tennessee, and is currently classified as a full-time role with responsibilities and requirements described below.

Location and status:
Opening Date/Time: 06/02/2026 12:00AM Central Time;
Closing Date/Time: 06/09/2026 11:59PM Central Time. Salary (Monthly): $3,229.00 - $4,041.00;
Salary (Annually): $38,748.00 - $48,492.00. Job Type: Full-Time. Department:
Children's Services. LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CHILDREN'S SERVICES, WASHINGTON COUNTY. This position requires a criminal background check and may involve other pre-employment steps. This is an Admin Secretary position for the DCS General Counsel Office, currently located in Washington County.

• Performs a variety of routine clerical functions such as compiling/assembling information for dissemination. Types material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items.
• Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
• Interfaces with outside agencies for reference data to ensure accuracy of settlements; researches past purchase orders, contracts, and other items; contacts vendors for price quotes.
• Audits employee time sheets and business documents for accuracy and completeness.
• Monitors reports and databases, employee requisition lists for hiring processes, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment.
• Communicates by telephone, e-mail, or in person to provide polite and effective customer service to all individuals contacting the agency.

Education and Experience: Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work.

OR Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years.

Necessary Special Qualifications: Applicants for this class may be required to:

• Complete a criminal history disclosure form in a manner approved by the appointing authority;
• Agree to release all records involving their criminal history to the appointing authority;
• Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

• Competencies:
  
  Manages Ambiguity;
  Manages Complexity;
  Action Oriented;
  Plans and Aligns;
  Resourcefulness
• Knowledge:
  Clerical;
  Customer and Personal Service
• Skills:
  
  Active Learning and Listening;
  Speaking;
  Reading Comprehension;
  Service Orientation;
  Time Management
• Abilities:
  Written Comprehension;
  Speech Recognition

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

State of Tennessee positions that may involve driving responsibilities require the following minimum driver qualifications: a valid driver's license; in the past five years, the driver record must not have violations such as DUI, reckless driving, license suspension for moving violations, or more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application. Agencies may allow an exception based on other factors.