Administrative Assistant

Overview

Rite of Passage Team is hiring an Administrative Assistant at Norris Academy in Andersonville, Tennessee.

Location:

Andersonville, TN, a residential treatment facility serving youth with autism spectrum disorders and other neurodevelopmental diagnoses.

Compensation range:
Starting at $17 an hour.

• Free meals on shift
• Opportunities for career growth nationwide
• Earn paid time off (PTO) from day one of employment

• Be the first point of contact for all visitors and answer business phone calls professionally.
• Follow PPI and HIPAA laws and regulations.
• Assist HR with pre‑screening applications and scheduling pre‑employment screening.
• Maintain accurate and organized records of invoices, payments, and related financial transactions.
• Enter financial transactions, invoices, and other data accurately into the accounting system or spreadsheets.
• Organize and maintain financial records and documentation in a systematic and secure manner.
• Lead the Morale Committee and manage its monthly budget.
• Prepare internal and external communications, memos, and meeting minutes.
• Prioritize conflicting needs and handle matters expeditiously, proactively, and follow through on projects to successful completion.
• Receive, review, and process invoices from vendors and suppliers, ensuring accuracy and compliance with company policies.
• Verify invoices against orders and receiving documents and resolve discrepancies with purchase orders.
• Prepare and process payments (checks, electronic transfers, ACH) while adhering to payment terms and schedules.
• Collaborate with purchasing, finance, and vendors to resolve inquiries related to financial transactions.
• Organize meals for all staff meetings and visitors when needed.
• Perform other job‑related duties as assigned.

• High school diploma or equivalent; a bachelor’s degree preferred.
• Minimum of 2 years of experience in a fast‑paced administrative role.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Experience creating and managing content for social media platforms.
• Excellent written, verbal, and in‑person communication and presentation skills.
• Ability to operate with discretion, professionalism, and confidentiality.
• Strong interpersonal skills and ability to build relationships.
• Strong organizational and time‑management skills with attention to detail.
• Self‑motivated, solution‑oriented, and capable of thriving in a multi‑task environment.
• Ability to work independently and collaboratively.
• When required to operate a company vehicle, possess a current state driver’s license and acceptable driving record.
• Must pass a criminal background clearance, drug screen, physical, and TB test.