Administrative Assistant

Administrative Assistant )

Location: Shelby, MT or Cut Bank, MT.

Division: Public Safety Division, Probation and Parole Bureau.

Summary: The Administrative Assistant provides a range of administrative, developmental, and operational support activities to assist agency work.

• Manage phone calls for the assigned office and refer complaints and concerns to the appropriate staff.
• Create and prepare letters, memos, forms, meeting schedules, and reports using word processing, spreadsheets, database, and presentation software.
• Maintain data logs in established software programs and produce statistical information upon request.
• Coordinate and schedule meetings, and make all necessary travel arrangements for staff.
• Serve as the daily initial contact with offenders, visitors, and others who may be hostile or under the influence of substances.
• Travel to alternate office (Shelby or Cut Bank) up to 25% of the time.

• High school diploma or equivalent plus 1–2 years of job‑related work experience, or other education/experience combinations considered on a case‑by‑case basis.
• Strong written and verbal communication skills.
• Proficiency with word processing, spreadsheets, databases, and presentation software.
• Ability to handle confidential information and maintain professionalism in potentially hostile situations.

Hourly Pay: $22.97 (subject to an $1.00 increase or 2.5% effective July 1 2026 per HB13).

Telework: Not eligible.

Benefits: Health insurance, paid leave & holidays, retirement plan.

Required application materials: resume and cover letter. Applications incomplete may not be considered.

• Criminal history check
• Reference checks

The State of Montana does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.