Assistant to Registrar

The Assistant to the Registrar provides administrative and clerical support to the Registrar. This job seeks to utilize technical, organizational, and communication skills to effectively carry out office duties essential to the operation of the Registrar’s office.

Founded in 1823, Union University is a private, coeducational liberal arts-based university offering bachelor’s, master’s, and doctoral degrees, with a total enrollment of about 2,600. The main campus is located in Jackson, Tenn., with additional campuses in Memphis and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ‑centered approach to education, Union is consistently ranked among the nation’s premier Christian universities.

• Provide excellent service and accurate information for faculty, staff, students, and visitors both at the counter and on the telephone for the Academic Center.
• Maintain scanning/linking of documents in Image Now.
• Receive, sort, and distribute all electronic transcripts.
• Maintain the Colleague log of transcripts and credit by testing reports received toward the admission and evaluation process, and train staff in other offices to log transcript receipts as needed.
• Examine and manage student academic information from all enrollment offices and personnel.
• Prepare transcripts for evaluation and post all pre‑approved transfer work.
• Send transfer summary reports.
• Coordinate the sending of all Union transcripts and maintain communication with the National Student Clearinghouse.
• Manage online audit applications, schedule audit appointments, and create audit folders.
• Assist with formatting, editing, and publishing of undergraduate and graduate catalogues.
• Assist Registrar with correspondence and verification forms.
• Sort and respond to office mail as appropriate.
• Order and maintain office supplies for the Academic Center.
• Assist with all graduation ceremonies.
• Assist with other duties as assigned.

Two or more years of clerical experience is required. The successful candidate will have strong organizational skills and be able to handle confidential material. The candidate must also have strong relational skills and be able to work in a fast-paced college environment. Excellent written and verbal communication skills required, with demonstrated proficiency in Word, Excel, Access, and other software applications. Typing skills are also necessary.

Graduation from an accredited college or university with an associate’s degree.

Required fields are indicated with an asterisk (*).