Academic Secretary Biology & Chemistry Job Jackson area,Tennessee USA,Administrative/Clerical

Position: Academic Secretary for Biology & Chemistry

Academic Secretary for Biology & Chemistry Overview

Note:

This position begins August 1, 2026. For full consideration, please submit your application by July 10, 2026.

Position Information

Position Title Academic Secretary for Biology & Chemistry

Position Number S210PD

Branch College of Arts & Sciences (BR)

Division College of Arts & Sciences (DIV)

Department Biology

Location Jackson

FLSA Non-Exempt

Job Summary

This position is responsible for providing administrative support to the Departments of Biology and Chemistry. 9 months, 25 hours/week. Typically, 5 hours per week are devoted to the coordination of graduate programs for Biology.

About Union University

Founded in 1823, Union University is a private, coeducational liberal arts-based university offering bachelor’s, master’s, and doctoral degrees, with a total enrollment of about 2,600. The main campus is located in Jackson, Tenn., with additional campuses in Memphis and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education, Union is consistently ranked among the nation’s premier Christian universities.

Responsibilities

Serve as receptionist for the departments
, responding in-person, over the phone, or via other channels; routing inquiries appropriately; and ensuring clear, courteous communication with students, visitors, faculty, and staff.

Provide administrative support for the department chairs and faculty
, including preparing and distributing documents; preparing correspondence; recording and processing meeting minutes; collecting and organizing course syllabi; compiling data for departmental reports and communications, including assessment data; helping instructors procure resources and support they need for teaching; and other administrative tasks in support of the departments’ activities, including admissions-related efforts and faculty searches.

Apply relevant campus and department policies and procedures in the completion of administrative tasks; handle confidential information in accordance with FERPA and institutional policies.

Monitor departmental budget lines and track expenditures; process departmental financial and administrative paperwork, including invoice requisitions, purchase-order forms, mileage reports, and other institutional forms.

Administer requests for facilities and other university support services.

Facilitate departmental scheduling
, including classroom reservations and related logistics.

Coordinate the procurement and inventory of office and classroom supplies for the departments as needed.

Support faculty onboarding
, including adjunct, part-time, and full-time hires, by ensuring the completion of necessary forms and assisting with general orientation (offices, parking, etc.).

Assist in coordinating prospective/new student visits and communications for the departments, including management of processes and documents related to graduate program admissions and new graduate student orientation.

Assist current students with registration-related processes
, including, e.g., add/drop forms.

Assist in the hiring, training, and management of student workers
, including communication, logistics, and required documentation.

Create and manage the distribution of campus promotional materials and social media updates as called for; monitor the departmental website and assist in requesting updates as needed. Assist in other writing, editing, and document production tasks as needed.

Coordination of departmental events
, including scheduling, reserving spaces, and necessary communication for annual events, student events, and recruiting opportunities. Assist with coordination of class/field trips.

Assist with the management of the Arboretum
, including updating and maintaining signage, and editing the map.

Other Job Duties

Perform other duties as assigned by the department chairs in support of departmental operations.

Required Qualifications

Graduation from high school (or the equivalent) and two years of clerical experience are required, or an equivalent combination of training and experience.

Preferred Qualifications

Preference will be given to applicants with an associate degree or higher and university experience.

Supplemental Questions

Required fields are indicated with an asterisk (*).

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