Study Abroad Advisor and Administrative Coordinator Center Global Engagement

Study Abroad Advisor and Administrative Coordinator for the Center for Global Engagement

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Position Details

Position Information

Position Title Study Abroad Advisor and Administrative Coordinator for the Center for Global Engagement Position Number S155PD
Branch College of Arts & Sciences (BR) Division College of Arts & Sciences (DIV) Department Intercultural Engagement Location Jackson FLSA Non-Exempt

Job Summary

This position is responsible for providing administrative support for the Union University Study Abroad initiatives including support related to graduate and to undergraduate academic programs, and for the Center for Global Engagement. This is a part-time 28-hour per week position serving on a nine-month basis (mid-August through mid-May) with scheduled hours during the summer terms.

Preference will be given to applicants with study abroad/international travel experience, and intercultural awareness/communication skills. This position may need to assist with occasional late afternoon, and Saturday scheduled events as needed during the academic year

About Union University

Founded in 1823, Union University is a private, coeducational liberal arts-based university offering bachelor's, master's, and doctoral degrees, with a total enrollment of about 2,600. The main campus is located in Jackson, Tenn., with additional campuses in Germantown and Hendersonville. A national leader among colleges and universities in promoting a Christian worldview and a Christ-centered approach to education, Union is consistently ranked among the nation's premier Christian universities.

Essential

Job Duties

Administrative Support

* Provide administrative support for Study Abroad and the Center for Global Engagement ensuring smooth day-to-day office operations. This includes responsibilities such as answering the phone, word processing, making copies, filing, scheduling of appointments, preparing correspondence, purchase order requisitions, and faculty/staff reimbursements.

* Develop and maintain positive interactions with visitors, students, faculty, and staff.

* Coordinate and supervise the work of student employees.

* Process payments, transfers, in-house grants and scholarships, and budget updates.

* Maintain the Study Abroad and CGE calendars.

* Adhere to FERPA regarding privacy of information.

* Update related websites and social media as needed.

* Assist with promotion and coordination of Study Abroad and CGE program events. Some of these events take place outside of traditional office hours.

* Assist with other duties as assigned by the Director for Study Abroad and the Dean of STM.

Study Abroad Programming

* Organize and participate in orientation, pre-departure and debriefing sessions, and study abroad fairs.

* Create and maintain computer and hardcopy files of required documents of each off campus student.

* Maintain and update files on all faculty and students who participate in an external study program.

* Assist study abroad director with faculty-led programs.

* Process student and third-party provider program payments as required and make appropriate disbursement of funds through the student's account in conjunction with the

Business Office, Student Services, and the Financial Aid Office.

* Create, update, collect and review all required student forms for the program.

* Process study abroad scholarship applications and awards.

* Receive and process transcripts.

* Oversee online data management including:

* Assign trip and enrollment IDs and maintain database

* Create study abroad courses and register students

* Manage study abroad international applications. Software used includes:
Ellucian Colleague and Horizons.

* Support faculty on implementing ongoing protocols and initiatives for study abroad.

* Assist in gathering and tabulating information for budget and planning reports, course

schedules, alumni data, accreditation reports, curriculum development, program

surveys, institution agreements, etc.

CGE programming

* Organize and Coordinate events related to the Center for Global Engagement (Missions Fair, Powell Missions Lecture, etc.)

* Communicate with local churches to keep them informed of missions-related training,

events, and activities happening on campus or connected to Union University.

* Promote missions opportunities and events to students, staff, and faculty.

* Assist with connections between Union University and missions organizations, especially

the International Mission Board.

* Connect with and assist those who participate in the Missionary in Residence program.

Other

Job Duties

Required Qualifications

Graduation from high school or equivalent with three years of clerical or administrative experience. Strong organizational skills, proficiency in MS Office software applications, basic budget management skills, the ability to work across disciplines and administrative divisions of the university, and excellent written and verbal communication skills are required.

Preferred…