Registrar, Education ​/ Teaching, Education Administration

Position Title:

Registrar

Department:

Office of the Registrar

Division:

Academic Affairs

Reports To:

Provost and Vice President for Academic Affairs

FLSA Status:

Exempt

Employment Status:

Full-time, Administrative

Date:

June 2026 (Revised)

Position Summary

Lane College seeks a principled and forward-thinking Registrar to lead the Office of the Registrar within the Division of Academic Affairs. Reporting to the Provost and Vice President for Academic Affairs, the Registrar serves as the institution's chief steward of the academic record and is accountable for the integrity, accuracy, security, and confidentiality of all student records from matriculation through degree conferral.

The Registrar provides strategic and operational leadership for registration, course and classroom scheduling, the academic calendar and catalog, grading and academic standing, transfer articulation, Credit for Prior Learning, degree audit and graduation clearance, and transcript and enrollment services. The position ensures full compliance with the Family Educational Rights and Privacy Act (FERPA), federal Title IV enrollment-reporting obligations, NCAA Division II certification requirements, and U.S. Department of Veterans Affairs education-benefit certification, as well as Lane College policy and applicable accreditation standards.

Consistent with Lane College's mission as a historically Black college committed to the holistic development of its students, the Registrar advances a service philosophy that is accurate, responsive, and student-centered. The Registrar partners closely with Academic Affairs, Admissions and Enrollment Management, Financial Aid, Business and Finance, Student Affairs, Athletics, Information Technology, and Institutional Research to deliver a seamless academic experience that supports student success, persistence, and timely completion across the College's baccalaureate, associate, and certificate programs.

Essential Functions and Responsibilities

Strategic and Academic Leadership

• Align the services and priorities of the Office of the Registrar with the College's mission, strategic pillars, and academic objectives.

• Provide vision, strategy, and continuous-improvement leadership for registration and academic-records services.

• Advise the Provost and academic leadership on enrollment, registration, and records matters, including the operational and student-impact implications of policy decisions.

• Serve as a trusted institutional authority on academic regulations and the full lifecycle of the student record.

Academic Records, Compliance, and Data Governance

• Serve as the official custodian of the academic record, maintaining its integrity, accuracy, security, and confidentiality.

• Serve as the College's primary authority on FERPA; develop, interpret, and enforce policies governing the access, release, and protection of student education records, and provide related training to faculty and staff.

• Direct enrollment certification and provide data for reporting to external agencies, including the National Student Clearinghouse and federal reporting to the U.S. Department of Education (IPEDS, in coordination with Institutional Research).

• Certify enrollment status in support of federal financial aid (Title IV), coordinating with Financial Aid on enrollment verification, satisfactory academic progress, and related compliance.

• Administer NCAA Division II initial- and continuing-eligibility certification in partnership with Athletics and the Faculty Athletics Representative.

• Serve as, or supervise, the institution's School Certifying Official for U.S. Department of Veterans Affairs education benefits and military-connected student certification.

• Establish and maintain records-retention, records-disposition, and disaster-recovery/business-continuity protocols for the academic record, consistent with legal and accreditation requirements.

• Serve as a primary point of contact for internal and external auditors on matters of academic records and enrollment reporting.

Registration, Scheduling, and Academic Operations

• Direct registration and oversee the development and publication of the academic calendar and the term…