Assistant Controller

JOB OVERVIEW

The Assistant Controller will be responsible for managing all day-to-day accounting and month‑end closing process for the property. Job will include accounting and administrative duties for the property and any other properties to facilitate the accounting and administrative work. Human resource and administrative tasks as required and needed. Travel to other properties required as necessary.

Reporting to the Hotel Controller, the Assistant Controller serves as a partner to the General Manager and department heads, ensuring adherence to company policies, internal controls, and financial objectives.

• Manage month‑end closing process, to produce accurate and timely financial statements
• Maintain balance sheet account reconciliations in accordance with company standards
• Assist with annual budget and monthly forecast
• Assist with capital project approvals and expense tracking

• Manage daily income audit ensuring accuracy of PMS/POS postings and investigate discrepancies
• Research and respond to guest chargeback claims and coordinate with Front Office team

• Ensure accounts payable are processed accurately and paid timely
• Maintain vendor relationships and professionally resolve billing discrepancies
• Oversee accounts receivable processes, including billing, collections, and aging management for both operating and guest receivables
• Partner with sales team to ensure accurate group invoices and timely collections including group deposits

• Administer cash handling procedures, bank deposits, change orders, petty cash, and reconciliations
• Prepare and timely fill all sales, lodging, and other taxes
• Oversee contractors and vendors by maintaining current insurance and required agreements are on file

• Ensure bi‑weekly payroll is accurate and submitted timely in conjunction with General Manager
• Oversee weekly labor and AR meetings
• Actively participate in properties’ leadership and staff meetings
• Assist in driving the financial performance of the property in conjunction with General Manager
• Special projects, system implementations, and process improvements as necessary
• Additional duties as assigned by hotel or corporate management

• Bachelor’s Degree in Accounting, Finance preferred, or a combination of education and experience
• 5 years of accounting experience, hospitality preferred
• Knowledge of GAAP and USALI hotel accounting practices
• Experience with PMS, POS, and accounting systems (e.g., M3, Opera, Sage, or similar)
• Intermediate to advanced computer skills including Excel and MS Office
• Strong attention to detail, organization, and communication skills

The physical demands & work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; use hands to handle or feel, reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to walk and climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.