High School Administrative Assistant

High School Administrative Assistant

Jackson Hole High School is seeking a high school administrative assistant for 201 working days from August 14, 2026, to June 25, 2027. Insurance and retirement benefits are available. Salary starts at $55,462 per year. This is an exempt position with DOE compensation package.

Reports to:

Building Administration

Position

Description:

Provide and maintain an orderly and efficient office that creates a positive environment for members of the school community and the general public. Support the overall school climate and district vision to ensure a thriving learning environment.

Essential Job Functions:

• Monitor Aesop daily report and communicate needs to the substitute coordinator and building administration.
• Maintain daily records of substitutes, leaves, illnesses, and other staff-related data.
• Orient and assist substitutes to their assigned duties.
• Maintain staff contact lists, emergency information, phone trees, and assemble emergency procedures for staff in case of closure or other emergency.
• Arrange and follow up with work orders for repair of any and all office equipment as necessary.
• Perform usual office routines and practices including telephone procedures, messages, and copying.
• Process all requisitions and purchase orders for staff in accordance with school budget.
• Will perform and support school budgeting and ordering processes.
• Enter all credit card transactions on Intellilink card processing system.
• Post all cash receipts to the accounting system and deposit them to the bank.
• Run regular budget reports for building principal and help to support district objectives.
• Assist students and staff with all first aid related items in the absence of the nurse.
• Assist students and staff on initial contact with their varying needs.
• Coordinate student activities such as winter sports, swimming, tennis, and after-school programming.
• Coordinate building and facility usage with staff and custodians.
• Manage school-specific website communications and events.
• Sort and distribute all school communications and mail.
• Create, maintain, and monitor school informational bulletin boards.
• Assist PTO, parents, and community with events, questions, and requests.
• Coordinate student transportation needs and changes with the transportation department.
• Other duties as assigned.

Powerschool (Student Information System) Responsibilities:

• Ensure complete and accurate student registration and update changes in enrollment status.
• Ensure completeness and accuracy of student demographic information.
• Create student cumulative folders.
• Maintain student schedules and records.
• Reconcile student attendance on a daily basis.
• Process student requests in a timely manner.

Professional

Qualifications:

• High school graduation or equivalent.
• Ability to work with various personality types.
• Ability to follow and successfully complete written and oral directions.
• Ability to maintain a high level of confidentiality relating to staff and student information.
• Ability to communicate clearly and positively with various members of the school community.
• Strong secretarial skills and office operations including typing, filing, operation of office equipment, phone handling, and working with the public.
• Computer skills should include working knowledge of Microsoft products and Google suite.
• Ability to quickly become proficient at working with the district student information system and bookkeeping systems.
• Basic accounting experience is a plus.
• Possess sound emotional judgment.
• Strong organizational skills that enable multitasking and prioritization in order to meet deadlines.

Physical Demands:

• Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing: (which may be corrected) to answer telephones; to tolerate noisy conditions.
• Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
• Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Lower Body Mobility: bend at waist; stoop; sit for prolonged periods of 1 hour.
• Strength: to lift, push, pull, and/or carry objects which weigh as much as 15 pounds on an occasional basis; to lift, push, pull, and/or carry objects which weigh as much as 25 pounds on an occasional basis.
• Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.
• Mental Requirements: read, write, understand, interpret, and apply information at a moderately complex level essential for successful job performance; understand, apply, and interpret information; math skills at a high school proficiency level; the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy,…