Accounts Payable Specialist - Child Welfare

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FTN-Full Time Non Exempt Full-Time Clerical Wildwood, FL, US

7 days ago Requisition

Salary Range: $19.17 To $23.43 Hourly

The Accounts Payable Specialistisresponsibleforprocessingaccountspayableandrelatedpurchasingfunctions ,includingpaymentstoclients, caregivers, service providers, and vendors. This position enters and verifies service data into Florida Safe Families Network (FSFN) and invoice data into accounts payable module of Dynamics Business Central.

• Prepares,tracks,andmaintainscontrolof allrequisitionsandpurchaseorders;issuespurchaseordernumbers after verifyingappropriateapprovals are documented
• Routes invoices to the employee(s) that can validate the payment obligation by verifying the goods or services were received and the quantity, quality, and price are correct.
• Codesandentersinvoice data into the account's payable moduleandresearchinvoicesas needed
• Managesticklerfileof invoices received, routed, and approvedtoensurecorrectpaymentschedules
• Processes payments selected and approved by the Assistant Director of Finance
• Prepares and mails checks and remittance notices
• Matchesinvoicestoreceiving,purchasing, and paymentdocuments
• Reviews and approves FSFN service line data for licensed placement settings
• Verifies and enters FSFN data for non-placement service lines
• Manages annual, monthly, and weekly accounts payable schedules for payments made to clients and caregivers
• Responsibilities include the daily review and approval of Level 1, Level 2+, Group Home and EFC placement service lines
• Respondstovendorinquiriesonstatusofaccountspayables and FSFN related payments
• Prepareslogsand/orreports;performsvariousmonth-end closing procedures related to payables
• Responsiblefortracking recoupment balances and applying them to applicable balances due
• Assists with inquiries from funders, external auditors, and special requests for payables information
• Performs other duties as assigned

Thislistoffunctionsisnotintendedtobe exhaustive. Kids Centralreservestherighttorevisethisjobdescriptionasneededtocomplywithactualjobrequirements.

Education/Experience

Associates Degree with emphasis in accounting and 1 year of bookkeeping/accounting experience orthreeyearsbookkeeping/accounting experience if no Associates Degree

Licensure/Certification s

Current Background Clearance Screening Letter

Valid Florida driver’slicenseandinsurablebyagency’scurrentinsurancecarrier

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to meet Organizational Required Competency standards
• Proficiency in Microsoft Office Suite (Excel, Word and Outlook) and Solomon
• Good communications skills (verbal and written)
• Excellent organizational skills
• Excellent attention to detail
• Ability to safely operate a motor vehicle
• 100/300 insurance is required if transporting clients in personal vehicle
• Ability to lift 5
  -10 pounds

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

This job regularly operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move objects up to 5 pounds and occasionally lift and/or move objects up to 10 pounds.

Repetitive motion is also required. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

ORGANIZATIONAL PROFILE:

Our mission is, “Protecting Children, Supporting Families, and Engaging Communities”. Kids Central, Inc. is the lead Community Based…