Accounts Receivable Specialist Job Jacksonville area,Florida USA,Accounting

Job Summary

The Accounts Receivable Specialist is responsible for managing the accounts receivable function for a manufacturing company in a fully on-site role. This position ensures accurate billing, timely collections, and proper cash application while supporting financial reporting and maintaining strong customer relationships.

Key Responsibilities

Generate and process customer invoices accurately and timely based on shipping documents, sales orders, and contracts.
Apply customer payments (ACH, wire, checks, credit cards) and post cash receipts to the general ledger.
Monitor accounts receivable aging reports and follow up on past-due balances to ensure timely collections.
Communicate with customers regarding billing questions, payment status, and account discrepancies.
Research and resolve invoice discrepancies, short payments, and chargebacks.
Maintain accurate customer account records and documentation.
Process credit memos, adjustments, and refunds in accordance with company policies.
Reconcile accounts receivable subledger to the general ledger.
Support month-end close activities related to accounts receivable.
Prepare AR reports and provide updates to accounting and leadership teams.
Ensure compliance with internal controls, accounting policies, and company procedures.

Qualifications

High school diploma or equivalent required;
Associate's degree in Accounting or related field preferred.
2+ years of accounts receivable experience, preferably in manufacturing or distribution.
Experience with ERP or accounting systems (e.g., SAP, Oracle, Net Suite, Quick Books, or similar).
Proficiency in Microsoft Office, especially Excel.
Strong attention to detail, organization, and time management skills.
Effective written and verbal communication skills.
Ability to work efficiently in a fast-paced, on-site manufacturing environment.

Preferred Skills

Experience working with high-volume invoicing and collections.
Familiarity with sales orders, shipping documents, and manufacturing billing processes.
Experience with credit and collections policies.

Pay Range

$22 - $26 based on experience

Work Environment

Fully on-site position located at the manufacturing facility or corporate office.
Collaborative, deadline-driven accounting environment supporting production and sales operations.