Accounts Payable Specialist

Job Title:
Accounts Payable Specialist

Job Description:

The Accounts Payable Specialist manages the full accounts payable cycle, ensuring accurate and timely processing of invoices, payments, and related documentation. This role collaborates closely with vendors and internal departments, maintains detailed financial records, and supports audits and month‑end closing activities within a growing, professional accounting team.

• Review all invoices for appropriate documentation, accuracy, and approval prior to payment.
• Perform three‑way matching of invoices, purchase orders, and receipts to ensure proper authorization and coding.
• Prepare accounts payable checks, verify details, and obtain required signatures prior to release.
• Distribute and mail checks to vendors and other recipients as required.
• Communicate directly with vendors to resolve accounts payable inquiries, discrepancies, and issues.
• Coordinate with Procurement and Project Management teams to ensure payments align with contractual and purchase order terms.
• Apply all credit card activity to the proper accounts and maintain a detailed log of all credit card payments.
• Maintain accounts payable reports, spreadsheets, and corporate accounts payable files in an organized and up‑to‑date manner.
• Assist corporate personnel with accounts payable information, documentation, and support as needed.
• Assemble and process overnight shipments to vendors when required.
• Assist with monthly closing activities, including reconciliations and preparation of supporting documentation.
• Prepare analysis of accounts and related reports as requested.
• Perform general administrative tasks such as filing and copying to support the accounts payable function.
• Scan all invoices and supporting documents into JD Edwards (JDE) and ensure accurate electronic recordkeeping.
• Prepare and organize documentation for ISO 9001 and other audits, ensuring compliance with internal and external requirements.

• Hands‑on accounts payable experience, including full‑cycle invoice and payment processing.
• Proficiency with three‑way matching of invoices, purchase orders, and receipts.
• Experience with invoice processing and purchase order workflows.
• Ability to work with and maintain accounts payable reports, spreadsheets, and filing systems.
• Strong attention to detail and accuracy in financial data entry and documentation.
• Effective communication skills for direct interaction with vendors and internal stakeholders.
• Ability to coordinate payment timing in accordance with contractual and purchase order terms.
• Experience using JD Edwards (JDE) or similar ERP system for accounts payable processing.
• Organizational skills to manage multiple tasks, deadlines, and documentation requirements.
• Ability to support month‑end closing activities and basic account analysis.

• Experience working with ISO 9001 or other audit and compliance frameworks.
• Familiarity with corporate credit card reconciliation and payment logging.
• Comfort with general administrative tasks such as filing, copying, and document scanning.
• Ability to collaborate effectively with Procurement, Project Management, and other corporate teams.
• Interest in professional growth within an accounting or finance environment.

You will work in a modern, well‑appointed office as part of an accounting team of approximately ten people. The environment supports collaboration and communication across departments, particularly with Procurement and Project Management. The office offers a pleasant atmosphere with on‑site amenities, including access to freshly prepared, healthy meals. The company culture emphasizes growth and development, providing room for advancement within the organization.

Work is primarily performed using JD Edwards (JDE), standard office software, and typical office equipment in a professional business setting.

This is a Contract to Hire position based out of Jacksonville, FL.

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment.…