Construction Accounting Coordinator

Back Construction Accounting Coordinator

Accounting Jacksonville, FL Contract To Hire

Job Type: Contract to Hire

Location:

Jacksonville, FL 32204

Work Schedule:

Onsite

Hours:

Monday - Friday 8am-5pm

Compensation: $24/hr - $26/hr

Benefits:
Heath, Dental, and Vision while on Contract

Sanford Rose is looking for a talented Construction Accounting Coordinator to join a client of ours within the construction industry on a CONTRACT TO HIRE basis. The Construction Project Billing & Compliance Specialist will support the financial and administrative functions of multiple construction projects. This role works closely with project managers, accounting teams, subcontractors, and vendors to ensure project costs are accurately tracked, invoices are processed, compliance documentation is maintained, and project records remain up to date.

• Enter invoices into accounting and project management systems.
• Perform accurate cost coding and allocate expenses to the appropriate projects.
• Review and process invoice approvals in a timely manner.
• Request, track, and maintain Certificates of Insurance (COIs) and lien waivers from subcontractors.
• Update billing records and waivers to reflect approved change orders.
• Maintain Excel spreadsheets tracking subcontractor contracts, current contract values, change orders, and balances due.
• Reconcile project costs and investigate discrepancies.
• Review paid-to-date reports and ensure billing accuracy.
• Maintain compliance with company policies, contractual obligations, and audit requirements.
• Research project files and internal systems to verify documentation and identify missing information.
• Manage subcontractor documentation, including contracts, COIs, waivers, and related project records.
• Utilize SharePoint, Procore, and other project management systems to organize and maintain project documentation.
• Assist with check processing and ensure payments are audit-compliant.

• 3+ years of experience in construction billing, project accounting, accounts payable, or a related construction administration role.
• Experience processing and managing billing invoices.
• Strong understanding of cost coding and project-based accounting.
• Experience working with Certificates of Insurance (COIs) and lien waivers.
• Proficiency with Quick Books Online, Procore, SharePoint, Microsoft Excel, and Expense Wire preferred.
• Strong attention to detail with a high degree of accuracy.
• Excellent organizational, analytical, and problem-solving skills.
• Strong verbal and written communication skills.