Accounts Payable Specialist

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist supports the finance team by accurately processing invoices, managing vendor payments, and maintaining up-to-date accounts payable records. This role focuses on timely and precise data entry in the ERP system, reconciliation of vendor statements, and collaboration with internal teams and external vendors to ensure smooth payment operations and strong financial controls.

Responsibilities

+ Oversee the accounts payable inbox and manage the daily printing, stamping, and overall processing of invoices in a timely and organized manner.

+ Enter invoices and payment requests into the ERP system with a high level of accuracy.

+ Verify that appropriate account coding and approvals have been obtained for invoices and expense reports prior to payment.

+ Ensure all invoices for the month are correctly entered before month-end close deadlines.

+ Request and match invoices with purchase orders and follow up on open purchase orders to ensure completeness.

+ Create and enter payment batches for vendors, including payment requests and employee expense reimbursements, into the ERP system.

+ Assist vendors and employees by responding to inquiries related to invoice processing and payment status.

+ Document expenses for month-end accrual entries and provide accurate information to accountants for general ledger posting.

+ Periodically review vendor statements against accounts payable aging reports to confirm that all vendor accounts are current.

+ Research and resolve discrepancies identified while reconciling vendor statements and accounts payable records.

+ Support audit procedures by providing documentation and assisting with the maintenance and improvement of financial controls.

Essential Skills

+ At least 2 years of experience in accounts payable or a minimum of 3 years of professional experience in an office setting.

+ Proficiency in accounts payable processes, including invoice processing and payment workflows.

+ Strong data entry skills with attention to accuracy and detail.

+ Experience working with purchase orders and matching them to invoices.

+ Ability to perform reconciliations, including vendor statement reconciliation to accounts payable aging.

+ Familiarity with three-way matching of invoices, purchase orders, and receipts.

+ Basic computer skills and proficiency with the Microsoft Office Suite.

+ Ability to work effectively with vendors and internal stakeholders to resolve invoice and payment issues.

+ Strong organizational skills to manage a high volume of invoices and payment requests.

Additional

Skills & Qualifications

+ High school diploma or equivalent required.

+ Associate degree preferred.

+ Comfort working within an ERP system for invoice and payment processing.

+ Ability to support audit activities and contribute to the maintenance and improvement of financial controls.

+ Professional communication skills for interacting with vendors, employees, and accounting staff.

+ Strong time management skills to meet month-end close and payment deadlines.

+ No travel required.

+ No supervisory responsibilities, making this an individual contributor role.

Work Environment

This is an onsite role based in Jacksonville, FL, working five days per week from 8:30 a.m. to 5:00 p.m. The position operates in a professional office environment with regular use of computers, ERP systems, and the Microsoft Office Suite. The company is growing and offers room for career development. Team members enjoy a collaborative atmosphere where lunch is often provided, giving employees the opportunity to try new foods and connect with colleagues.

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision
- Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability
- Health Spending Account (HSA)  - Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Final date to receive applications

This position is anticipated to close on Jul 17, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and…