Billing and AP Specialist - Parcel

Overview

The Billing and AP Specialist is responsible for providing administrative, clerical, and financial support for operations. This role ensures accuracy, timeliness, and compliance with financial policies while serving as a liaison between operations, customers, carriers, and finance. Duties include processing of shipment documentation, customer billing, paying vendor invoices, and daily office functions.

• Clerical / Administrative:
  Provide general administrative support for accounting operations. Maintain organized financial and operational files, reports, correspondence, and spreadsheets. Assist with software updates, workflow administration, and communication coordination. Support process improvements that enhance accuracy and efficiency.
• Accounts Receivable (AR):
  Prepare and issue customer invoices and billing support documentation in accordance with contracts and shipment activity. Reconcile shipment data to billing records and investigate/resove billing discrepancies. Monitor receivables, generate aging reports and statements, and assist with collections activities. Process credit memos, rebills, and billing adjustments. Maintain billing documentation to support audits and record retention requirements.
• Accounts Payable (AP):
  Review and process vendor invoices, matching invoices to supporting documentation. Validate rates, identify billing errors, and resolve vendor discrepancies. Pull weekly reports for AP import into the accounting system and maintain AP records. Process carrier payments through online billing portals. Ensure proper GL coding, cost allocation, and support month-end accrual activities.

• Education:
  
  High school diploma required; associate degree preferred.
• Experience:
  
  2+ years of administrative or accounting support experience. Previous experience in AR and AP processes required.
• Knowledge of AR and AP processes.
• Strong attention to detail and accuracy, ensuring proper handling of invoices, payments, and financial records with minimal supervision.
• Effective time management and adaptability, able to meet deadlines, manage shifting priorities, and handle multiple tasks throughout the workday.
• Clear written and verbal communication skills.
• Basic mathematical proficiency.
• Problem‑solving and reasoning ability.
• Collaborative and professional demeanor.
• Proficiency in Microsoft Office, especially Excel and Outlook, with the ability to learn and use financial systems and AP software effectively.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Physical Activity Level: While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel, see clearly and talk or hear. Must be able to occasionally lift and/or move up to 10 pounds.

Occasionally required to reach with hands and arms.

Working Conditions:

Primarily located in a climate controlled office environment.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. NXTPoint Logistics is an Equal Opportunity Employer and will not discriminate on the basis of disability.