AP Specialist

Vaco is hiring for an AP Specialist in Jacksonville, Florida. This is a direct hire opportunity that is fully onsite.

Our client is seeking an experienced Accounts Payable Specialist to support the Finance team by managing the full-cycle accounts payable process while assisting with accounting administration, vendor management, compliance activities, and process improvement initiatives.

This position plays an important role in maintaining accurate financial records, ensuring timely vendor payments, and supporting continuous improvements within the accounting function.

• Manage the full-cycle accounts payable process from invoice receipt through payment.
• Review vendor invoices for accuracy, completeness, appropriate coding, and required approvals.
• Match invoices with purchase orders and supporting documentation, as applicable.
• Process vendor payments via check, ACH, wire transfer, and other electronic payment methods.
• Maintain vendor records, including tax documentation and payment information.
• Resolve vendor inquiries and payment discrepancies professionally and promptly.
• Review and process employee expense reports in accordance with company policies.

• Prepare recurring sales tax filings and assist with other routine compliance activities.
• Support insurance renewals, audits, and related documentation.
• Maintain business licenses, permits, registrations, and other corporate compliance records.
• Organize and maintain accounting and compliance documentation.

• Identify opportunities to improve accounts payable processes and internal controls.
• Assist with documenting accounting procedures and best practices.
• Support ERP enhancements, workflow improvements, and automation initiatives.
• Participate in special accounting projects as assigned.

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Three or more years of progressive accounts payable or accounting experience.
• Experience managing the full-cycle accounts payable process.
• Experience with sales tax filings or similar compliance responsibilities preferred.
• Construction, manufacturing, distribution, or project-based accounting experience is a plus.
• Experience using Sage 100 or a comparable ERP system preferred.
• Proficiency with Microsoft Excel and Microsoft Office applications.

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple responsibilities while meeting deadlines.
• Strong analytical and problem-solving abilities.
• Professional judgment and discretion when handling confidential financial information.
• Self-motivated with the ability to work independently and collaboratively.
• Continuous improvement mindset with a desire to enhance processes and operational efficiency.

This is an excellent opportunity for an accounting professional who enjoys more than routine invoice processing. The organization is investing in improving its accounting processes and systems, providing the opportunity to contribute to workflow enhancements, automation initiatives, and operational improvements while working as part of a collaborative finance team.

Compensation for this role depends on skills, experience, location, and other factors. The salary range is noted in this job posting. Eligible for discretionary bonuses and benefits including medical, dental, vision and 401(k) retirement plan.